Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the User's Name.

Inserting the User's Name

by Allen Wyatt
(last updated August 5, 2014)

2

When you install Word, you are asked for your name. This information is stored with Word, and you can later access it. For instance, Word allows you to use your name in the return address of an envelope. If you want to automatically insert the user name in your documents, you can follow these steps:

  1. Position the insertion point where you want the user name inserted.
  2. Choose Field from the Insert menu. You will see the Field dialog box.
  3. In the Categories list, choose User Information. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. In the Field Names list choose UserName.
  6. Click on OK.

The advantage of using a field to add this information to the document is that it is dynamic. This means that if you change the user name in Word itself, the name returned by the field is updated as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1692) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the User's Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 0?

2016-01-08 12:09:35

Allen

David: Have the people opening the document update the fields in the document, and the field content should change.

-Allen


2016-01-08 12:01:48

David Gruby

Hi,

I tried this but when other people open the document it still shows my name and not the name of the new user. Frustrating!!

Thanks

David


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