Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the User's Name.

Inserting the User's Name

by Allen Wyatt
(last updated April 15, 2017)

When you install Word, you are asked for your name. This information is stored with Word, and you can later access it. For instance, Word allows you to use your name in the return address of an envelope. If you want to automatically insert the user name in your documents, you can follow these steps:

  1. Position the insertion point where you want the user name inserted.
  2. Choose Field from the Insert menu. You will see the Field dialog box.
  3. In the Categories list, choose User Information. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. In the Field Names list choose UserName.
  6. Click on OK.

The advantage of using a field to add this information to the document is that it is dynamic. This means that if you change the user name in Word itself, the name returned by the field is updated as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1692) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the User's Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Hyperlink that Opens the Linked Object

Hyperlinks can be very helpful for loading and displaying external resources. But they are less useful for opening and ...

Discover More

Getting Input from a Text File

VBA includes some commands that you can use to read information from text files (non-Word documents). These commands can ...

Discover More

Buttons for Workbooks

Wouldn't it be great to have a workbook accessible with just a single button click? It's possible if you follow the steps ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Understanding DATE Field Formatting

One of the most commonly used fields is the DATE field. You can specify how the DATE field displays the current date by ...

Discover More

Inserting Custom Properties with Fields

Using File | Properties you can specify different information to be stored with your document. If you create your own ...

Discover More

Inserting the Edit Time

One of the things that Word keeps track of is how long, in minutes, you've been editing your current document. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.