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Assigning a Macro to a Button in Your Text

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Assigning a Macro to a Button in Your Text.

You already know you can assign a macro to a button (a tool) on your toolbar. Word also allows you to add buttons within the text of you document. These buttons have a macro or a Word command assigned to them, and you can control what happens when the button is selected in text. This is all instituted through the use of a field code. It may be a bit of a misnomer to refer to the result of this field code as a "button," because no graphics are involved whatsoever, although you can create your own graphic and embed it into the field. The syntax for the field code is:

MacroButton MacroName Display

MacroName is the name of the macro or command you want to run, and Display is the text you want displayed by the field code. If you use a graphic instead of text, then the graphic is displayed. When a user double-clicks on the displayed text or graphic, then the macro or command defined by MacroName is executed.

To assign a command or macro to a button, and insert that button in your text, follow these steps:

  1. Position the insertion point where you want the button to appear.
  2. Press Ctrl+F9 to insert a field.
  3. Between the field brackets, type MacroButton, then the name of the command or macro you want the button to execute.
  4. Type the text you want displayed, or insert a graphic to be used as a button.
  5. Press F9 to update the field display.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1571) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Assigning a Macro to a Button in Your Text.

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Comments for this tip:

JMJ    20 Jul 2015, 05:44
Hi Allen,
Very good tip indeed. But I'm afraid I didn't catch the trick to use a graphic. Could you be more explicit, please?
Thank you.
J-M

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