Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Collating Copies.

Collating Copies

by Allen Wyatt
(last updated January 10, 2015)

1

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the multi-page document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that consists of five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on. To control collating, follow these steps:
  1. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate Copies check box. If the check box is selected, this indicates the copies will be collated.
  5. Click on OK. Your document will be printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (465) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Collating Copies.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Toggling Font Assignments in a Macro

If you need to quickly switch a text selection from one typeface to another, one way you can do it is with a macro. This ...

Discover More

Selecting a Column

Two easy ways to select an entire column in Excel.

Discover More

Deleting Blank Columns

Import data from another program, and you could end up with a lot of blank columns in your data. Here's the quickest way ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Selecting Different Trays in a Mail Merge

When you create a mail-merged document, you might want some pages of the document printed on paper from one printer tray ...

Discover More

Printing without Footnotes

Want to print your document without all those footnotes included? It's not quite as easy as you might think, as this tip ...

Discover More

Easily Changing Print Order

You can change the order in which pages are printed (normal or reversed) using the Print dialog box. What if you want a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

2017-01-16 21:47:55

Cam

I have been having trouble making my Word program collate documents and for some reason, it simply stopped one day. Before then it always collated by default. Not sure why and can't get it to collate when printing now. I use Microsoft Word for Mac 2011, version 14.6.8 (160830), Latest installed update 14.6.8


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.