Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Collating Copies.

Collating Copies

by Allen Wyatt
(last updated January 10, 2015)

1

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the multi-page document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that consists of five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on. To control collating, follow these steps:
  1. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)

    2. Figure 1. The Print dialog box.

  2. Specify the number of copies you wish to print.
  3. Click on the Collate Copies check box. If the check box is selected, this indicates the copies will be collated.
  4. Click on OK. Your document will be printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (465) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Collating Copies.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting User Input in a Dialog Box

Want to grab some interactive input from a user in your macro? The best way to do that is with the InputBox function, ...

Discover More

Changing Months in a Workbook

When you copy a worksheet and then need to make changes to information in that worksheet (such as changing month names), ...

Discover More

Using a Standard Format in a Suggested File Name

Many companies (and some individuals) use specific formats for naming their documents. If you want Word to recognize your ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Printing Very Large Paper Sizes

Need to print on large pieces of paper? Word has a limit on the size of the paper it can use, but that might not be the ...

Discover More

Misbehaving Leader Dots

Leader dots can be a great formatting "flourish" to use in your documents. If the leader dots don't print out correctly, ...

Discover More

Printing a Circle Using PostScript

With a printer (and printer driver) that understand PostScript, you can do some nifty drawings directly to the paper, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 6?

2017-01-16 21:47:55

Cam

I have been having trouble making my Word program collate documents and for some reason, it simply stopped one day. Before then it always collated by default. Not sure why and can't get it to collate when printing now. I use Microsoft Word for Mac 2011, version 14.6.8 (160830), Latest installed update 14.6.8

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2019 Sharon Parq Associates, Inc.