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Linking Word Documents

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Linking Word Documents.

Besides being able to link information from other Windows applications into your document, you can link other Word documents to your current document. This comes in real handy if you are working with a document that needs to pull information from other documents. For instance, you might have a contract that has standard clauses in it. These clauses may be stored in other documents and then be pulled into the contract as necessary. If you are using Word 97, this is done in the following manner:

  1. Position the insertion point where you want the document inserted and linked.
  2. Choose File from the Insert menu. Word displays the Insert File dialog box.
  3. Specify a filename for the document you want inserted and linked.
  4. Make sure the Link to File check box is selected.
  5. Click on the OK button.

If you are using Word 2000, 2002, or 2003, the process is just a bit different:

  1. Position the insertion point where you want the document inserted and linked.
  2. Choose File from the Insert menu. Word displays the Insert File dialog box.
  3. Specify a filename for the document you want inserted and linked.
  4. Click your mouse on the pull-down arrow at the right side of the Insert button. Word displays a menu of the different ways you can insert the document.
  5. Choose Insert As Link from the menu.

This process results in Word displaying the other file, but the INCLUDETEXT field is used instead of the actual text from the file. The advantage to adding links in this way instead of inserting the other file completely is that the original documents (the ones you are linked to) can be independently updated, and those changes are reflected in the document with the links. (Provided, of course, that you update the links in the document by selecting the link and pressing F9.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1316) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Linking Word Documents.

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Comments for this tip:

Ted Duke    10 Jul 2016, 20:49
And if you are using Word 2016 Microsoft changes it again. To insert TEXT from a file (a document)
1.Select Insert Tab (at top of window)
2. in the Text group, click on Object
3. In the drop down list select Text from File
4. In File Explorer select an appropriate file that contains text.

Do Microsoft software engineers stay up late at night thinking of new changes to confuse users who upgrade Word?
Cam Peneff    24 Sep 2015, 08:42
sorry that did not answer my question. I need to know if I can insert only specific pages from the linked doc. not the whole doc

original post...
office365 word 2013. I have several large docs A, B, C and a small doc D. I want to insert ONLY CERTAIN PAGES of Docs A,B,C into D so that when I update A,B or C, the changes are reflected in D. I have used hyperlink and that only shows the link, (the URL). I want the actual text to appear. Pasting a link to a complete DOC is no problem. I need to know how do to select certain pages from within A to C to show up as text (not hyperlink) in D?
D Wilson    23 Sep 2015, 11:01
Every time I create a word document, the computer creates a text document with the same name....how can I stop this from happening?
Vijay    05 Aug 2015, 04:51
Second question.
Needed Help, Thanks in advance.

I have one master document in word.

It is to be linked to another document which is a .txt file.

Can we link .txt file to master file of word, just like any other word file ?
Vijay    05 Aug 2015, 04:46
Needed Help, Thanks in advance.

I have one master document.

It is to be linked to another document with 20 sentences:

However,

All the contents of the second document are not needed to be inserted in the master file.

Some times only the
sentence number 5, 11, 17 to be inserted,
at other times
sentence number 2, 6, 12 to be inserted
at some other
sentence number 3, 9, 13 to be inserted

how to create a link ?
Jay    22 Jan 2015, 13:37
I have dynamic info (text, pics, charts) saved as seperate word files which I want to imbed in several new docs. I want all of them to automatically update whenever I change the imbeded object. How can I do this?
Cam Peneff    10 Jan 2015, 11:45
office365 word 2013. I have several large docs A, B, C and a small doc D. I want to insert ONLY CERTAIN PAGES of Docs A,B,C into D so that when I update A,B or C, the changes are reflected in D. I have used hyperlink and that only shows the link, (the URL). I want the actual text to appear. Pasting a link to a complete DOC is no problem. I need to know how do to select certain pages from within A to C to show up as text (not hyperlink) in D?
Sridhar    30 Nov 2014, 06:41
Please tell the procedure for the following.There are two word documents in word 2007.If i make any change in one document it must be automatically done in second one.
Sarah    18 Apr 2013, 09:28
How do I find/ save as "Master Doc"

Thanks All!
Eric    17 Apr 2013, 01:04
It was not easy to find but... I think this will help.

http://office.microsoft.com/en-us/word-help/field-codes-link-field-HP005186170.aspx
Tareq Hawary    13 Feb 2013, 04:09
Word 2010, open a new document and save it with MasterDoc., from Insert tab|Text group|Quick Parts|Fields, then select the field called [Includetext], and put the file name -with its path- that you want to link.
Now you can edit the linked files individually and to update the MasterDoc. by the latest changes, open MasterDoc. then press F9.

Also you can make changes to the linked files in the MasterDoc. and you can press Ctrl+Shif+F7 to updated the linked files.
Michael    28 Jan 2013, 08:46
David,

Can you please elaborate? I don't understand what to do with that code. Thanks.
David Maley    25 Jan 2013, 06:51
I only got the first page of linked documents too. I found this worked:

{ INCLUDETEXT "o:\7 background provision\7.5 backup\Verification that Backup is Comprehensive.docx" * MERGEFORMAT }

Laura Pichette    06 Sep 2012, 14:04
how can I save a document in 2 seperate ares, and then if I make a change to the document in 1 area, it automatically updates it in the other area?
For example: I create a doc. and save it in file folder A.

I make a copy of that document and file it in folder B.
I go back to folder A and make a change to the document.
How can I make it automatically update the copy that is in Folder B?

Michael    31 Aug 2012, 12:47
I'm using Word 2007 and trying to link a multi page word document into another word document. I only get the first page of the linked document in my new document. how do i get all pages to show?
 
 

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