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Inserting the Author Name

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Author Name.

It is possible in Word to keep track of quite a bit of summary information for a document. One of the pieces you can track is the author of a document. This originally is set to be the same as the Word user name, but you can change the author name at any time. Word allows you to insert the author's name directly in your document, and have it updated automatically if you should ever change the author's name. This is done by following these steps:

  1. Position the insertion point where you want the author name inserted.
  2. Choose Field from the Insert menu. Word displays the Field dialog box.
  3. From the Categories list select the Document Information category. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Select Author from the Field Names list.
  6. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1247) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Author Name.

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Comments for this tip:

Chris Lawrence    04 Jul 2014, 12:31
Contact details of the author are being read from Outlook and thus the name being added is formatted into an email address rather than reading the name field, can this be changed, very frustrating!
vivek     06 Mar 2013, 04:50
I want the name updated automatically which is not happening. The document that i am looking at is residing on a sever, there are multiple people who can access it. Our aim is to understand the name of the author who last made changes to the document and saved it. The name field updates only if some one updates that manually,what i mean is the person has to select the field and hit update to get the name field updated.
 
 

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