Written by Allen Wyatt (last updated May 3, 2014)
This tip applies to Word 97, 2000, 2002, and 2003
Word provides a way you can shade the information in your document. This shading can be added in conjunction with any border you may specify for the paragraph. Word allows you to precisely control the degree of shading, as well. To add shading to a paragraph, follow these steps:
Figure 1. The Shading tab of the Borders and Shading dialog box.
You should understand that highlighting text using the shading settings is different than highlighting text using the highlighter tool. In many ways I think that using shading is simpler and more flexible. Why? Because you can apply the shading technique to styles and create a character style that incorporates shading. You can then apply the character style to anything you need shaded, and you can easily remove the style, search for the style, or replace the style with some other formatting. These things are harder to do with highlighting that is added through the use of the highlighting tool.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1529) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Highlighting Information Using Shading.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
When adding borders and shading to a document's elements, Word allows you to quickly add drop shadows to paragraphs, text ...
Discover MoreGot a document that has a border around some paragraphs? Here's how you can get rid of the border in the fastest way ...
Discover MoreWhen you place a border around a paragraph, the position of that border is determined, partially, by the indent with ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-09-16 05:03:27
Srijan
Dear Sir,
How can I find the Format menu and then Borders and Shading command in Word 2000? I can not see Format Menu in Word 2000.
- Srijan
2014-08-17 11:59:21
Bobby Childree
Wow! It was that easy! I spent a lot of time trying to use the wrong approach to get rid of shading I cut and pasted along with a list on a web page. This one simple tip on how TO shade a paragraph was the simple way to undo the shading I was trying to get rid of. Mr. Wyatt has my respect!
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Comments