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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Counting Changed Words.
Steven uses Track Changes in his documents all the time. He needs a way to count only the words that have been changed in a document—those affected by Track Changes.
If you are using an older version of Word (prior to Word 2003) there is a way to do this. In the Find box, if you press Ctrl+N, Word will find only "new" words...i.e., Tracked Changes. You could then replace these "words" with themselves (use ^& in the Replace With box) and get a count of the replacements.
If you are using Word 2003, this capability no longer exists because of the changes in how Word tracks and displays changes. In this case, you'll need to use a macro to display the desired information. The following is an example of a macro you could use:
Sub GetTCStats() Dim lInsertsWords As Long Dim lInsertsChar As Long Dim lDeletesWords As Long Dim lDeletesChar As Long Dim sTemp As String Dim oRevision As Revision lInsertsWords = 0 lInsertsChar = 0 lDeletesWords = 0 lDeletesChar = 0 For Each oRevision In ActiveDocument.Revisions Select Case oRevision.Type Case wdRevisionInsert lInsertsChar = lInsertsChar + Len(oRevision.Range.Text) lInsertsWords = lInsertsWords + oRevision.Range.Words.Count Case wdRevisionDelete lDeletesChar = lDeletesChar + Len(oRevision.Range.Text) lDeletesWords = lDeletesWords + oRevision.Range.Words.Count End Select Next oRevision sTemp = "Insertions" & vbCrLf sTemp = sTemp & " Words: " & lInsertsWords & vbCrLf sTemp = sTemp & " Characters: " & lInsertsChar & vbCrLf sTemp = sTemp & "Deletions" & vbCrLf sTemp = sTemp & " Words: " & lDeletesWords & vbCrLf sTemp = sTemp & " Characters: " & lDeletesChar & vbCrLf MsgBox sTemp End Sub
This macro steps through each change in the current document and separately sums word counts and character counts for both insertions and deletions. The statistics are then presented in a message box. Note that the macro looks at the Words collection for each change in the document. You should understand that the word count, as presented here, is an approximation. This is because of the way that words are counted. For instance, each punctuation mark in an addition is counted as a separate word. This means that a phrase such as "as one can see, this is a great way" would be tallied as ten words instead of nine (the comma counts as a separate word). Further, if the phrase you added included a leading space—which insertions often do—then there would be eleven words tallied for the insertion because of that space.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1095) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Counting Changed Words.
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