Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Allowing Only Form Field Changes.
Word includes the ability to protect your document so users can only make changes to the document within form fields. Typically this is done just before saving your newly created form document as a template. Without such protection, people can still use the form fields, but they can also make changes anywhere else desired in the document. If you require this type of document protection, follow these steps if you are using Word 2002 or Word 2003:
Figure 1. The Start Enforcing Protection dialog box.
If you are using Word 97 or Word 2000, follow these steps:
With this type of protection turned on, people can still load and read the document. The only difference is that they cannot change anything in the document, except what you set up for them to change in form fields. (Don't confuse the protection discussed in this tip with the protection afforded by the file password options. That type of protection was discussed in other issues of WordTips.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (918) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Allowing Only Form Field Changes.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!