Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Protecting Your Revisions.

Protecting Your Revisions

by Allen Wyatt
(last updated September 29, 2012)

1

Word includes the ability to protect your document so that only you can make changes to it without Track Changes being turned on. This can be a great help if you want to make sure you are the only one that can make the "final changes" to a document. To enable this level of protection, follow these steps if you are using Word 97 or Word 2000:

  1. Choose Protect Document from the Tools menu. The Protect Document dialog box appears.
  2. Make sure you select the Tracked Changes radio button.
  3. Enter an optional password. (This is a good idea, since anyone can turn protection off if you don't specify a password.)
  4. Click on OK. Assuming you entered a password, Word displays the Confirm Password dialog box.
  5. Enter your password again.
  6. Click on OK.
  7. Save your document.

If you are using Word 2002 or Word 2003, follow these steps:

  1. Choose Protect Document from the Tools menu. Word displays the Protect Document pane at the right of the document window.
  2. In the Editing Restrictions section of the pane, choose the Allow Only This Type of Editing in the Document checkbox. Word enables the drop-down list under the checkbox.
  3. Using the drop-down list, choose Tracked Changes.
  4. Click Yes, Start Enforcing Protection. Word displays the Start Enforcing Protection dialog box.
  5. Enter a password (twice) in the dialog box.
  6. Click on OK.
  7. Save the file as normal.

When you protect a document in this way, the Track Changes feature is turned on automatically. With this type of protection turned on, people can still load and edit the document. They cannot, however, turn off Track Changes, nor can they make decisions on which changes will be accepted or rejected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3918) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Protecting Your Revisions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Suppressing Headers or Footers

Don't want a header or footer to appear on just a portion of your document? It's easy to do when you understand that headers ...

Discover More

Getting a Count of Unique Names

When you've got a column full of names, you may want to get a count of how many of those names are unique. You can make quick ...

Discover More

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. With ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (MENU)

Signing a Protected Form

Tablet PCs are great for some uses, such as signing forms developed in Word. You may run into a problem with getting the ...

Discover More

Allowing Only Form Field Changes

Word allows you to create forms that other people can use to enter information. One of the last steps normally taken with ...

Discover More

Turning Off Document Protection

If you protect your document using the tools that Word provides, at some time you may need to turn off that protection. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 3?

2012-10-03 08:02:14

Alba Guerra

Thank you so much for sharing your knowledge with me. I have learned a great deal. Once again, thank you and please continue to send me these clases.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing