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Automatically Adding Captions

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Automatically Adding Captions.

Captions are often used in magazine and book publishing around specific items, such as figures or tables. For instance, you may want to include a caption for all your tables that says "Table" and then a number for the table, as in "Table 3." Word can automate this task for you by adding captions whenever you insert a table or some other object in your document.

To configure Word so it automatically adds captions, follow these steps:

  1. Choose Insert | Caption or Insert | Reference | Caption, depending on your version of Word. Word displays the Caption dialog box.
  2. Click on the AutoCaption button. Word displays the AutoCaption dialog box. (See Figure 1.)
  3. Figure 1. The AutoCaption dialog box.

  4. Search through the list of objects, placing a checkmark beside the one with which you want Word to automatically use captions. For instance, choose Microsoft Word Table if you want a caption associated with your tables.
  5. Using the Use Label drop-down list, specify the word you want to appear at the beginning of the caption.
  6. Using the Position drop-down list, specify where you want the caption to appear in relation to the object.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (891) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatically Adding Captions.

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