Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Saving in Document Format from a Macro.

Saving in Document Format from a Macro

by Allen Wyatt
(last updated March 23, 2019)

Anthony regularly imports multiple reports, in text files (i.e, filename.txt), into Word. He then uses macros to format this imported information. After the formatting macro is complete, Anthony manually uses "Save As" for each report to save it as a Word document. He is wondering what commands he should add to his macro to automate the last step of saving the data. Anthony would like to have the macro save the file using the same root name as the original text file, only changing it to Word format, as in filename.doc.

The steps to actually save the file are relatively easy. Consider the following code snippet, which saves a document in Word format:

ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

The name of the file is stored in the sDocName variable, and the setting for the FileFormat property indicates that you want the document saved in the Word format. In an existing macro, the only thing left to do would be to set up sDocName with the filename that is desired.

Assuming that you have saved your original text file name into the variable sOrigName, you could use the following code to change the extension to .doc, and then save the file:

sDocName = Left(sOrigName, Len(sOrigName) - 4)
sDocName = sDocName & ".doc"
ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

The code assumes that the last four characters of sOrigName contain the filename extension (the period plus three characters). These are stripped of and the ".doc" extension added.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (427) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Saving in Document Format from a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More

Using Check Boxes

Check boxes, just like those used in Windows dialog boxes, can be a great addition to a worksheet. Here's how to add them ...

Discover More

Selecting to the Next Punctuation Mark

Writing macros often involves selecting different parts of your document so that some sort of processing can be ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Comparing Strings

When writing a macro, a common task is the need to compare two strings. You can do this by "normalizing" the strings, as ...

Discover More

Locating the My Documents Folder

Need to do some macro processing of documents in the user's My Documents folder? First step is to figure out where the ...

Discover More

Can't Save a Macro

Macros can make your use of Word faster and easier than ever before. What do you do, however, when you try to save a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.