Loading
Word.Tips.Net WordTips (Menu Interface)

Letters and Numbers in Page Numbers

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Letters and Numbers in Page Numbers.

In many documents you may have a need to number your pages with a section number as a preface. For instance, you may want them numbered as A-1, A-2, A-3, etc. Exactly how you do this depends on how you have your documents set up. For instance, if each "section" is actually a different document file, then you simply need to set your page numbers this way:

  1. Choose View | Header and Footer to display the headers and footers of the document.
  2. Make sure you are viewing the header or footer area, consistent with where you want your page numbers. (You can switch between the header and footer areas by clicking the Switch Between Header and Footer button.)
  3. Type the section letter followed by a dash. (For instance, A- or B-.)
  4. Click on the Insert Page Number button.
  5. Format your header or footer as desired.
  6. Click on Close.

If all the sections of your manuscript are in a single document file, just make sure you have a real section break between each of your sections. You can then set up your page numbers this way:

  1. Position the insertion point in the section where you want page numbers.
  2. Choose View | Header and Footer to display the headers and footers of the document.
  3. Make sure you are viewing the header or footer area, consistent with where you want your page numbers. (You can switch between the header and footer areas by clicking the Switch Between Header and Footer button.)
  4. Choose Field from the Insert menu. Word displays the Field dialog box. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Make sure the Numbering category is selected in the Categories list.
  7. Choose Section in the Field Names list.
  8. If you are using Word 97 or Word 2000, click on Options. The Field Options dialog box appears.
  9. In the Formatting list, choose the option for capital letters (A B C...). (If you are using Word 2002 or later, you can skip to step 11.)
  10. Click on the Add to Field button. The option is added to the field.
  11. Click on OK to dismiss the Field Options dialog box.
  12. Click on OK to actually add your field to the header or footer.
  13. Type a dash.
  14. Click on the Insert Page Number button.
  15. Format your header or footer as desired.
  16. Click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (603) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Letters and Numbers in Page Numbers.

Related Tips:

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.