Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Columns within Text Boxes.

Columns within Text Boxes

by Allen Wyatt
(last updated July 15, 2015)

23

As you are laying out your pages using the features of Word, it is not uncommon to use text boxes. You may have a need, however, to place multiple columns of text within a text box. Should be easy, right? After all, you can create columns within the regular body of a document, right?

Well, it is sort of easy. Fact of the matter is, there is no way to create multiple columns within a text box. However, you can use multiple text boxes, side-by-side, that are linked. This allows your text to freely flow from the left text box to the neighboring right text box, just as text would flow within columns.

Once you have your two text boxes placed next to each other and sized appropriately, you can link them (so the text flows properly) by following these steps:

  1. Right-click on the left text box (the one that will form the "left column" of your multi-column layout). Word displays a Context menu.
  2. Choose Create Text Box Link from the Context menu. The mouse pointer changes to a cup. When the pointer is located in the left text box (the one on which you clicked) it appears upright and normal. When you move the mouse pointer to the right text box (the one that will form the "right column" of your multi-column layout) it changes to a pouring cup, signifying that text could overflow into that column.
  3. Click in the right column. The mouse pointer returns to normal.

Enter your text in the left-most text box, as desired. When it reaches the bottom of the text box, it flows to the right text box. You can also format your text boxes so that borders appear as desired. For instance, if you want a single border around the entire two-columns you are creating, then make sure your two "column" text boxes appear within a larger text box. You can remove the borders from the column text boxes, but keep the border on the larger text box. If you then group the three text boxes, you can move them as a complete, single unit.

Another potential solution is to create a two-column, single-row table in your text box. You can then place information in either the left or right column of the table, as desired. The drawback to this approach, of course, is that text will not freely flow from one table column to the other.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1539) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Columns within Text Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Odd & Even Headers and Footers

Adding a running header or footer to a document can be a nice touch. If you want, you can even tell Word to use a different ...

Discover More

Sorting by Colors

Need to sort your data based on the color of the cell or the color of the text within the cell? Excel makes it easy to do the ...

Discover More

Ignoring Paragraph Marks when Pasting

Paste information in a worksheet, and you may end up with Excel placing it into lots of different cells. If you want it to ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Margin Notes in Word

Some types of documents rely upon margin notes to the left or right of your main text. Getting these to appear in Word can be ...

Discover More

Automatically Formatting Text within Quotes

Some people use quote marks around text to make it stand out. At some point you may want to treat the quoted text ...

Discover More

Letters and Numbers in Page Numbers

A common task is to add page numbers to document headers and footers. If you want those page numbers to include more than ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

2016-10-08 08:46:52

Doreen Wolf

Why do they have to make something so simple so complex? Give me the old version of Word - much more user friendly! Plus I did't get a Context menu when I tried this tip.


2016-05-04 13:23:51

KM

Finally, a website that provides usable help. Thanks!


2016-03-14 06:27:41

Sk

That was my idea not helping :(


2015-09-03 16:38:13

Tiffany

I figured out how to do what I was trying to do and will share here for those that wish to use this method. I had done this years ago and had forgotten how but you need to add a table, not a text box. This will allow you to define how many rows and/or columns you want and you can select not line if you wish the column to be not seen while reading.


2015-09-03 16:30:48

Tiffany

This really wasn't what I was trying to accomplish when I stumbled on this site, or at least it isn't working the way I intended. I am trying to have one single text box the has a divider to separate the text but keep it in line with one another. The purpose is for a resume, I want to enter the name of the company on the left side and the dates worked on the far right side. Doing that makes sure when converted to PDF, the text stays put rather then losing alignment. Does that make sense? Can someone help?


2015-07-06 10:18:55

Jones

That was AMAZING!!!!!!!!!!
THANK YOU


2015-06-18 11:15:13

Stella

This was fantastic!! Thanks for the simple and clear instructions. You are the best!!


2015-02-17 03:27:31

Rasool

maximum how many text boxes can we link in a document. is there any limit? caz i am facing problem at 33th text box to link. please can anyone show the solution?


2015-02-13 09:07:34

Suzanne

Just used this in Publisher. The perfect tip - did exactly as I needed and so straight forward. THANK YOU!!!!


2015-01-16 12:20:01

jonwaynew

This tip is a gem. Can't wait to find excuses to use it. :)


2015-01-05 02:23:06

Sneha

Thank you so very much!!!! I had no clue abt this and I'm so relieved right now that my work is made so easy!


2014-12-03 09:25:39

Cindy

Thank you for this great tip and very clear instructions!!


2014-08-07 14:12:03

Shaheed

Thank you so much for this tip, I was going nuts cutting and pasting from one box to the other trying to fit the right amount on each box.


2014-04-15 16:18:23

Toni

OMG!! Thank you so much! This works in Word 2013, too. The "create link" option is in the Drawing Tools Format tool bar, text section. This is brilliant! Thank you Word Tips!!


2014-01-20 16:48:08

Fegelein

It is a magnificent tip, and is very helpful to those wanting to save space, or create newspapers. Well done.


2013-11-19 13:10:38

supriya

superb!


2013-04-24 06:20:13

Ole Martin

In Office 2010 I had to left click in the text box, choose the drawing tools menu that appear in orange color, go to format and there was the create text box link button..
Note that the text box u link to needs to be empty..


2013-02-14 19:16:17

Turnip Features

Exactly what I needed. Thank you so much!!


2013-02-08 11:01:35

davep

Doesn't work in word 2010


2013-01-01 09:21:06

jeffrey

Fantastic tip for those doing layout, and not apparent from anything else I had seen. BUT: note that you can only right click to link boxes if the cursor is resting on the border of the first box you are linking. and ALSO: it is possible to link more than two boxes. Amazing!


2012-09-20 16:53:21

Jérémie de Canada

Merci ça m'aidé beaucoup!
J'avais vraiment la misère à comprendre!


2012-01-09 07:08:44

Minnie

THANK YOU!
You saved my life. I had to write an article on word.

Minnie K.


2011-12-09 08:49:18

Paulo from Belgium

Thank you for saving me - such a simple answer and not so obvious from using word.
Merci beau-coup


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.