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Easily Changing Print Order

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Easily Changing Print Order.

Bob wonders if there is an easy way to switch from normal print order to reverse print order and back again. He understands it can be changed in the Print dialog box, but he is looking for a command he can place on the toolbar, instead.

The easiest way to implement a macro approach would be to create two macros. One is used to set normal print order, and the other is used to set reverse print order:

Sub ForwardPrint()
    Options.PrintReverse = False
End Sub
Sub ReversePrint()
    Options.PrintReverse = True
End Sub

The macros are very, very simple and can be assigned to individual toolbar buttons. If you prefer to implement a solution that uses a single macro (so you only need to use one toolbar button), then the following may work just fine:

Sub SwapPrint()
    With Options
        If .PrintReverse = True Then
            .PrintReverse = False
            MsgBox ("Now printing in normal order")
        Else
            .PrintReverse = True
            MsgBox ("Now printing in reverse order")
        End If
    End With
End Sub

This approach toggles the PrintReverse property, so it switches between normal and reverse order. The macro also displays a dialog box that indicates the current printing order.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (590) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Easily Changing Print Order.

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Comments for this tip:

Karen    26 Feb 2016, 07:49
Thank you so much for this, it's perfect for what I need - I often need to swap the printing order, and it was a pain to keep doing it the long way.
Nicholas    04 Dec 2012, 09:13
If your printer is set to Duplex printing and you specify First Page and Other pages in the Page setup. The first page setting is ignored when reverse printing is ON. If anyone has a solution for this, let me know
 
 

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