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Creating Page Footers and Headers

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating Page Footers and Headers.

Word allows you to add headers and footers to your document. Headers are nothing more than repeating text that appears at the top of every page of your printed document, whereas footers appear at the bottom of each page. The beauty of headers and footers is that they only have to be defined once, and then Word places them on your printed pages automatically. To define a page header or footer, do the following:

  1. Choose Header and Footer from the View menu. You will see the Header and Footer dialog box, and a header box should appear at the top of the current page.
  2. If desired, enter the information for the header, formatting it as you would format normal text in your document.
  3. Click on the Switch Between Header and Footer tool on the dialog box.
  4. If desired, enter the information for the footer, formatting it as you would format normal text in your document.
  5. Click on Close when your headers and footers are defined the way you want them.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (251) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating Page Footers and Headers.

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Comments for this tip:

awyatt    05 Nov 2011, 11:36
PG,

Remember that Word allows you to specify headers and footers on a section-by-section basis. Thus, if you want the headers and footers to change, you need to insert section breaks into your document and then make the changes in the headers or footers for each section.
P.G. van Dijk    05 Nov 2011, 11:28
Re: ‘Creating Page Footers and Headers’, WordTip # 0251, 2011-11-05

On first view this looks like a useful gadget. But when you look closer you see problems.

Many of my documents have a title page. In that case I want to keep the last page blank. That means that often the second page will also be blank. On those pages you cannot have headers or footers at all, not even page numbers. When printing the document you can work around this problem by printing the first and last sheets separately, suppressing the headers and footers. Awkward, but it works. Of course, this will not work for the original digital copy.

In a long document it would be useful to display the chapter titles in the headers. I see no way to achieve this at all.
 
 

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