Insert AutoText Tool Unavailable on Header and Footer Toolbar

by Allen Wyatt
(last updated March 22, 2014)

Sherman has run into a problem when creating headers or footers. He often use the "Insert AutoText" tool on the Header and Footer toolbar, but for some strange reason the "Insert AutoText" tool has become greyed out so that he can no longer select it.

Believe it or not, this behavior is normal in versions of Word that use the Header and Footer toolbar. It seems that the availability of the tool is dependent upon the availability of AutoText entries that use the style assigned to your header or footer.

One of the first things you should do is to check the style of the paragraph used for your header or footer. If they use styles other than the default Header or Footer styles, then you may want to reapply the Header or Footer styles, as appropriate. This may be all that is necessary to make the "Insert AutoText" tool again available.

If this does not work, or if you don't want to use the Header or Footer styles, then remember that you can always use Insert | AutoText | AutoText to insert any AutoText entries in a way that is not dependent on styles in the header or footer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3355) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Noting Formatting Inconsistencies

When you create a document, Word is constantly checking behind the scenes to make sure that what you type makes sense. ...

Discover More

Updating Automatically when Opening Under Macro Control

If your workbook contains links, you are normally given the opportunity to update those links when you open the workbook. ...

Discover More

Working with Master and Subdocuments

Word has long had the capability of establishing relationships between documents by designating some as master documents ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Form Fields in Headers and Footers

When working with form fields, you may want to place those fields in the header or footer of a document. Word won't let ...

Discover More

Odd & Even Headers and Footers

Adding a running header or footer to a document can be a nice touch. If you want, you can even tell Word to use a ...

Discover More

Deleting a Header or Footer

When working with existing documents, you may need to delete a header or footer previously created. Here's how you can do ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.