With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Numbers to Text.
There are times when you need to spell numbers out. For instance, you may want to spell out "1234" as "one thousand two hundred thirty-four." Word has no built-in function that will do the conversion for you, so you are left to create a macro that will handle the conversion.
The following macro, BigCardText, will convert any number between 0 and 999,999,999. To use it, simply place the insertion point either within the number you want to convert or just to the right of the number (if it is a single digit).
Sub BigCardText() Dim sDigits As String Dim sBigStuff As String sBigStuff = "" ' Select the full number in which the insertion point is located Selection.MoveLeft Unit:=wdWord, Count:=1, Extend:=wdMove Selection.MoveRight Unit:=wdWord, Count:=1, Extend:=wdExtend ' Store the digits in a variable sDigits = Trim(Selection.Text) If Val(sDigits) > 999999 Then If Val(sDigits) <= 999999999 Then sBigStuff = Trim(Int(Str(Val(sDigits) / 1000000))) ' Create a field containing the big digits and ' the cardtext format flag Selection.Fields.Add Range:=Selection.Range, _ Type:=wdFieldEmpty, Text:="= " + sBigStuff + " \* CardText", _ PreserveFormatting:=True ' Select the field and copy it Selection.MoveLeft Unit:=wdWord, Count:=1, Extend:=wdExtend sBigStuff = Selection.Text & " million " sDigits = Right(sDigits, 6) End If End If If Val(sDigits) <= 999999 Then ' Create a field containing the digits and the cardtext format flag Selection.Fields.Add Range:=Selection.Range, _ Type:=wdFieldEmpty, Text:="= " + sDigits + " \* CardText", _ PreserveFormatting:=True ' Select the field and copy it Selection.MoveLeft Unit:=wdWord, Count:=1, Extend:=wdExtend sDigits = sBigStuff & Selection.Text ' Now put the words in the document Selection.TypeText Text:=sDigits Selection.TypeText Text:=" " Else MsgBox "Number too large", vbOKOnly End If End Sub
When using the macro, make sure that the number you are converting does not contain extraneous information, such as dollar signs or commas. When you run BigCardText, the macro checks to see if the selected number is over one million. If it is, it first works on the portion above one million, converting it to words. Then, the value below one million is converted. The final, full wording is put together and pasted back into the document, ready for use.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (203) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Numbers to Text.
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