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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Converting Numbers to Text
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Numbers to Text.
There are times when you need to spell numbers out. For instance, you may want to spell out "1234" as "one thousand two hundred thirty-four." Word has no built-in function that will do the conversion for you, so you are left to create a macro that will handle the conversion.
The following macro, BigCardText, will convert any number between 0 and 999,999,999. To use it, simply place the insertion point either within the number you want to convert or just to the right of the number (if it is a single digit).
Sub BigCardText()
Dim sDigits As String
Dim sBigStuff As String
sBigStuff = ""
' Select the full number in which the insertion point is located
Selection.MoveLeft Unit:=wdWord, Count:=1, Extend:=wdMove
Selection.MoveRight Unit:=wdWord, Count:=1, Extend:=wdExtend
' Store the digits in a variable
sDigits = Trim(Selection.Text)
If Val(sDigits) > 999999 Then
If Val(sDigits) <= 999999999 Then
sBigStuff = Trim(Int(Str(Val(sDigits) / 1000000)))
' Create a field containing the big digits and
' the cardtext format flag
Selection.Fields.Add Range:=Selection.Range, _
Type:=wdFieldEmpty, Text:="= " + sBigStuff + " \* CardText", _
PreserveFormatting:=True
' Select the field and copy it
Selection.MoveLeft Unit:=wdWord, Count:=1, Extend:=wdExtend
sBigStuff = Selection.Text & " million "
sDigits = Right(sDigits, 6)
End If
End If
If Val(sDigits) <= 999999 Then
' Create a field containing the digits and the cardtext format flag
Selection.Fields.Add Range:=Selection.Range, _
Type:=wdFieldEmpty, Text:="= " + sDigits + " \* CardText", _
PreserveFormatting:=True
' Select the field and copy it
Selection.MoveLeft Unit:=wdWord, Count:=1, Extend:=wdExtend
sDigits = sBigStuff & Selection.Text
' Now put the words in the document
Selection.TypeText Text:=sDigits
Selection.TypeText Text:=" "
Else
MsgBox "Number too large", vbOKOnly
End If
End Sub
When using the macro, make sure that the number you are converting does not contain extraneous information, such as dollar signs or commas. When you run BigCardText, the macro checks to see if the selected number is over one million. If it is, it first works on the portion above one million, converting it to words. Then, the value below one million is converted. The final, full wording is put together and pasted back into the document, ready for use.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (203) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Numbers to Text.
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Comments for this tip:
I am just wondering how to incorporate the above macro in my excel 2007 to use it? Plus when I copy it in VB it gives a syntex error.
Please help me.
I build a (free) plugin if you need to convert numbers to text regularly in Word, focused on converting numbers in tables (has also some further features), feel free to use:
http://www.sudanec.com/projects/wootable/
THANK U
Here is a macro that will convert a text number such as 'one hundred million two thousand three hundred and forty-five' into 100,002,345. It will convert only whole numbers but could be modified to convert dollars and cents.
Sub TextToNumbers()
Dim NT() As Variant
Dim NB As Variant
Dim N As Long
Dim ns As String
Dim R As Range
Dim k As Long
Dim L As Long
Dim LL As Long
Dim LLL As Long
Dim s As String
Dim ss As String
Dim sss As String
Dim j As Long
Dim m As Long
Dim mm As Long
Dim mmm As Long
Dim gA() As Long
Dim gB() As Long
Dim isThousandsComma As Boolean
Dim wCount As Long
NT = Array("AND", "-", "ONE", "TWO", "THREE", "FOUR", "FIVE", "SIX", "SEVEN", "EIGHT", "NINE", "TEN", _
"ELEVEN", "TWELVE", "THIRTEEN", "FOURTEEN", "FIFTEEN", "SIXTEEN", "SEVENTEEN", "EIGHTEEN", "NINETEEN", _
"TWENTY", "THIRTY", "FORTY", "FIFTY", "SIXTY", "SEVENTY", "EIGHTY", "NINETY", _
"HUNDRED", "THOUSAND", "MILLION", "$%$%")
NB = Array(0, 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, _
11, 12, 13, 14, 15, 16, 17, 18, 19, _
20, 30, 40, 50, 60, 70, 80, 90, _
100, 1000, 1000000, 0)
isThousandsComma = True ' set to false for no commas
Set R = Selection.Range
s = R.Text
If Right(s, 1) = Chr(13) Then R.MoveEnd Unit:=wdCharacter, Count:=-1
s = R.Text
If Right(s, 1) = "." Then R.MoveEnd Unit:=wdCharacter, Count:=-1
If R.Paragraphs.Count > 1 Then
MsgBox "Selection cannot span paragraphs"
Exit Sub
End If
If Trim(R.Text) = "" Then
MsgBox "Selection does not include a word"
Exit Sub
End If
wCount = R.Words.Count
ReDim gA(wCount + 1)
ReDim gB(wCount + 1)
N = 0
ns = ""
For k = 1 To R.Words.Count
s = UCase(Trim(R.Words(k)))
If s = Chr(13) Or s = "" Then
gB(k) = 1
gA(k) = 0
GoTo FF2
End If
For m = 0 To UBound(NT) - 1
If s = NT(m) Then GoTo FF
Next m
MsgBox "The word " & """" & R.Words(k) & """" & " is non numeric"
Exit Sub
FF:
gA(k) = NB(m)
If m > UBound(NT) - 5 Then
gB(k) = 2
Else
gB(k) = 1
End If
FF2:
Next k
wCount = removeZeros(gA(), gB(), wCount)
For k = 1 To wCount - 1
If gB(k) = 1 And gB(k + 1) = 1 Then
gA(k + 1) = gA(k + 1) + gA(k)
gA(k) = 0
End If
Next k
wCount = removeZeros(gA(), gB(), wCount)
m = 1
Do
m = m + 1
Loop Until m > wCount Or gA(m) = 1000000
If m <= wCount Then ' 1000000 is at ga(m)
' check that there are no 1000s
j = 1
Do
j = j + 1
Loop Until j >= m Or gA(j) = 1000
If j < m Then
MsgBox "Cannot process thousands of millions"
Exit Sub
End If
j = 1
Do
j = j + 1
Loop Until j >= m Or gA(j) = 100
If j < m Then
gA(j) = gA(j) * gA(j - 1)
gA(j - 1) = 0
gB(j) = 1
End If
LL = 0
For j = 1 To m - 1
L = L + gA(j)
gA(j) = 0
gB(j) = 0
Next j
gA(m) = L * gA(m)
gB(m) = 1
Else
m = 0
End If ' 1000000 processed
mm = j + 1
If mm <= wCount Then
Do
mm = mm + 1
Loop Until mm > wCount Or gA(mm) = 1000
End If
If mm <= wCount Then ' 1000 is at ga(mm)
j = m + 1
Do
j = j + 1
Loop Until j >= mm Or gA(j) = 100
If j < mm Then ' have 100 preceeding 1000
gA(j) = gA(j) * gA(j - 1)
gA(j - 1) = 0
gB(j) = 1
End If
LL = 0
For j = m + 1 To mm - 1
LL = LL + gA(j)
gA(j) = 0
gB(j) = 1
Next j
gA(mm) = LL * gA(mm)
gB(mm) = 1
Else
mm = m
End If ' 1000 is at mmth entry
mmm = mm + 1
If mmm <= wCount Then
Do
mmm = mmm + 1
Loop Until mmm > wCount Or gA(mmm) = 100
End If
If mmm <= wCount Then ' 100 is at ga(mmm)
gA(mmm) = gA(mmm - 1) * gA(mmm)
gA(mmm - 1) = 0
gB(mmm) = 1
Else
mm = m
End If ' 100 is at mmmth entry
LLL = 0
For j = 1 To wCount
LLL = LLL + gA(j)
Next j
If isThousandsComma Then
s = Format(LLL, "Standard")
s = Left(s, Len(s) - 3)
Else
s = Str(LLL)
End If
R.Text = Trim(s)
R.Select
End Sub
Function removeZeros(gA() As Long, gB() As Long, ByVal wCount As Long) As Long
Dim q As Long
Dim z As Long
For q = wCount To 1 Step -1
If gA(q) = 0 Then
z = q
Do While z < wCount
gA(z) = gA(z + 1)
gB(z) = gB(z + 1)
z = z + 1
Loop
wCount = wCount - 1
End If
Next q
removeZeros = wCount
End Function
example: 1234 Converting one,two,three, four
thanks
-Allen
I need to know how to convert 1234.57 into words eg. One Thousand Two Hundred Thirty Four And Fifty Seven Cents.... How can I do that after?
And after using mail merge, the amount of 1234.57 became 1234.567655555555322389
How can i format it to be 1,234.57?
Thanks
$123,456.78
Convert to:
One Hundred Twenty Three Thousand, Four Hundred Fifty Six dollars and Seventy Eight Cents. (First letter caps)
Thanks!
Can this be adjusted to work with punctuation?
Example: 123,456.78
123,456,789.01
Let me know please. I could use this.
Many thanks!
If it does work in formuals where would it get inserted.