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A Real AutoSave

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: A Real AutoSave.

Word has a built-in AutoSave feature that offers a limited amount of protection for the documents on which you are working. If you have AutoSave turned on, Word periodically (you can define how often) saves a copy of the document on which you are working. These periodic saves are stored in special backup files that Word maintains; it does not store them in the same document as the one on which you are working.

For instance, let's say you are working on a document named Report.doc, and that you have AutoSave enabled and set for every ten minutes. When the ten-minute mark is reached, Word stores the document in a temporary file, not back in Report.doc. The only time that this happens is when you explicitly save the file. Then Report.doc is saved and the temporary file is deleted. When you first start Word, it checks to see if any of these temporary files are on your system. If they are, then it "recovers" those files and gives you the chance to save them, if you desire.

There may be times when you want a real AutoSave instead of one that uses temporary files. For instance, you might want Report.doc saved every ten minutes—automatically. To do this, you need to create your own macros that take care of it for you. The following series of three simple macros will accomplish the task:

Sub AutoOpen()
    WordSaver
End Sub
Sub WordSaver()
    Application.OnTime When:=Now + _
      TimeValue("00:10:00"), _
      Name:="Saver"
End Sub
Sub Saver()
    ActiveDocument.Save
    WordSaver
End Sub

If you save these macros with a document, then they will always provide an AutoSave for that document. The AutoOpen macro is run when the document is first opened, and it runs WordSaver. WordSaver does nothing but run the Saver macro after ten minutes has elapsed. When Saver runs, it saves the active document, and then runs WordSaver again, which starts the ten-minute cycle all over.

There are a couple of drawbacks to these macros. First of all, there is no way to undo what is saved. With the regular Word AutoSave, you can always close a document without saving any modifications. The second drawback is that these macros will save whichever document is currently active—including one you might not have intended to save. Finally, if you save these macros as part of a template, then when you open a document using that template, ten minutes later a Save As dialog box will appear since your new document is not yet named.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (157) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: A Real AutoSave.

Related Tips:

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

 

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Comments for this tip:

Keir Thomas    07 Sep 2015, 06:47
If anybody's interested I adapted this excellent tip slightly for Word 2016 on a Mac:

http://www.mackungfu.org/automatically-save-as-in-word-when-starting-a-new-document
AMAR SINGH    18 Aug 2015, 04:53
i have some problem on word document . when i sent a mail on word file after sending mail thorugh mail id word file can not save the materials . it shows temp enabled . problem starts during the attachement process word file . this problems with every word file after attachement to mail box for sending mail
Christian Grey    21 Mar 2015, 17:36
I know this site is only for word, but does the macro auto-save work with all office applications?
heather    07 Jul 2014, 18:39
Hello
I have tried to get these macros to work so many times but have failed. I think your logic is amazing, but for some reason it's not working for me. I've saved my doc as a macro enabled doc, made sure all macros are enabled. But it's just not working for me. I'm not experienced in macros but I copied your macros and they all appear to look identical to yours. I wondered if you could perhaps point me in a direction to find out what I'm doing wrong. I'll be so excited if I get this to work because I think it's such a clever idea.

Many, many thanks

Heather
 
 

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