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Document Size Changes

When converting Word documents from an older version of Word to a newer version, you may notice changes in the sizes of the documents. Particularly, you may notice that some files shrink in size. The biggest potential reason for this is the settings you have selected in the newer version of Word.

For instance, let's say that you had been working with a document for quite some time in Word 97, and you had the "Allow Quick Saves" feature turned on. In this case, the file could have quite a bit of the "quick save" edit data saved with the base file (resulting in a very bloated disk file). If you have this feature turned off in Word 2002, then when you loaded the document, and saved it back out, the edit data was incorporated into the base document and the document was saved as a whole. The result is that less disk space is required to save the document.

Other settings which may potentially affect the size of your files are those settings dealing with how Word stores graphics with your documents. In addition, how you have inserted the graphics into your document will also affect the size. If you suspect there is a problem, it is typically best to select Options from the Tools menu and check out your settings.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (156) applies to Microsoft Word 97, 2000, 2002, and 2003.

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