Document Size Changes

by Allen Wyatt
(last updated July 9, 2016)

When converting Word documents from an older version of Word to a newer version, you may notice changes in the sizes of the documents. Particularly, you may notice that some files shrink in size. The biggest potential reason for this is the settings you have selected in the newer version of Word.

For instance, let's say that you had been working with a document for quite some time in Word 97, and you had the "Allow Quick Saves" feature turned on. In this case, the file could have quite a bit of the "quick save" edit data saved with the base file (resulting in a very bloated disk file). If you have this feature turned off in Word 2002, then when you loaded the document, and saved it back out, the edit data was incorporated into the base document and the document was saved as a whole. The result is that less disk space is required to save the document.

Other settings which may potentially affect the size of your files are those settings dealing with how Word stores graphics with your documents. In addition, how you have inserted the graphics into your document will also affect the size. If you suspect there is a problem, it is typically best to select Options from the Tools menu and check out your settings.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (156) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Controlling the Plotting of Empty Cells

When creating a chart from information that contains empty cells, you can direct Excel how it should proceed. This tip ...

Discover More

Setting a Default Table Border Width

When you insert a table into your document, it uses a standard-weight line around each cell in the table. If you want to ...

Discover More

Creating an AutoText List

The AUTOTEXTLIST field is one of those esoteric fields that you may know nothing about. The cool thing it does is it ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

An Automatic File Name

Do you have a set "standard" for how you name new documents? If so, you may be interested in implementing the technique ...

Discover More

Word Slow to Open Documents

If you've noticed a slowdown in Word when it is opening a document, you probably would like to speed up the operation. ...

Discover More

Opening Only a Merge Document

After merging the information from a data source into a document, you may decide that you only want to open the merge ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.