Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding an Ellipsis to the Beginning of Some Paragraphs.

Adding an Ellipsis to the Beginning of Some Paragraphs

by Allen Wyatt
(last updated February 18, 2012)

Steven has a document he is editing, and it has many paragraphs that begin with incomplete sentences. He can tell where these are because the paragraphs always begin with a word that starts with a lowercase letter. He wants to use Find and Replace to locate these problem paragraphs and add an ellipsis (...) before the character that starts the paragraph. Steven can figure out what to search for, but can't quite figure out what to replace it with.

This is a job for the wildcard capabilities of Find and Replace. Here are the steps to follow in doing the replacement:

  1. Somewhere in your document, create an ellipsis character. (Perhaps at the beginning of your first incomplete sentence.)
  2. Select the ellipsis character and press Ctrl+C to copy it to the Clipboard.
  3. Move the insertion point so that the ellipsis character is no longer selected.
  4. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  5. Click the More button, if it is available. (See Figure 1.)
  6. Figure 1. The Replace tab of the Find and Replace dialog box.

  7. Make sure the Use Wildcards check box is selected.
  8. Enter the following in the Find What box: (^13)([a-z])
  9. Enter the following in the Replace With box: \1^c\2
  10. Click Replace All.

The pattern you enter into the Find What box (step 7) locates any end-of-paragraph marker followed by any lowercase letter. The parentheses around these individual elements form two groups that can be referenced in the Replace With box (step 8) by the \1 and \2, respectively. The ^c in the Replace With pattern indicates that you want to use the contents of the Clipboard in the replacement. In this case, the Clipboard contains an ellipsis character, placed there in step 2.

You can discover more about using wildcards in your searching by going to either of these:

http://word.tips.net/C0016_Wild_Card.html
http://www.gmayor.com/replace_using_wildcards.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11323) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding an Ellipsis to the Beginning of Some Paragraphs.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting a Table into Text

Word includes a power table editor that allows you to create and work with tables easily. At some point, however, you might ...

Discover More

Word Counts for a Group of Documents

Getting a word count for a single document is easy. Getting an aggregate word count for a large number of documents can be a ...

Discover More

Displaying the Print Dialog Box in a Macro

Want to print a document by using a macro? One way is to display the Print dialog box and allow the user to interact with it. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Formatting Partial Results of a Search

The Find and Replace capabilities of Word are, simply, quite astounding. This is particularly true when using wildcard ...

Discover More

Matching At the Beginning or End of a Word

The pattern matching capabilities of Word's search engine are quite powerful. You can tailor your search pattern so that ...

Discover More

Replacing Multiple Spaces with Tabs

If you get a document or some text that has multiple consecutive spaces used to align information, you'll undoubtedly be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share