Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Indexing a Range of Pages.

Indexing a Range of Pages

Written by Allen Wyatt (last updated May 29, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


1

Word allows you to create indexes for your documents easily and quickly. Once you create your index entries and subentries (using fields), you can create an index for a range of pages by following these steps:

  1. Select (highlight) the pages you want to include in the index.
  2. Assign a bookmark to this text.
  3. Place the insertion point at the location where you want the partial index created.
  4. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  5. Type index \b followed by the name of the bookmark used in step 2.
  6. Press F9 to update the field information. Word replaces the field with the partial index.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1357) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Indexing a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying an Index Page-Range Separator

When generating an index, Word normally uses a dash to indicate page ranges. You can change the character used for these ...

Discover More

Using a Different Footer on Secondary Pages

When printing a worksheet, you may want to have the footer different on the first page of your document than it is on ...

Discover More

Replacing without Automatically Finding

When you use Word's Find and Replace capability, clicking the Replace button performs the replacement and automatically ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (menu)

Improper Index Page Numbers

Adding an index to a document can be a nice finishing touch, particularly if the document is a long one. What happens if ...

Discover More

Deleting Index Entries

When you construct an index you need to insert all sorts of index fields throughout your document. If you want to later ...

Discover More

Chapter Numbers in Indexes and TOAs

Word allows you to define prefixes for page numbers. These are often used for chapter or section numbers in a large ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

2021-11-02 20:23:44

David Van Fleet

i want to include all pages when indexing


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.