Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Replacing the Last Comma.

Replacing the Last Comma

by Allen Wyatt
(last updated November 26, 2015)

Rebecca is looking for a way to replace the last comma in a sentence with the word "and." She apparently needs to perform this type of edit quite a bit, and thought there might be a quick and easy way to doing the edit rather than needing to manually do it.

There is no built-in way to do this specific edit in Word, but you can create a simple macro that will search for the last comma, delete it, and then type the desired word. The following is an example of such a macro.

Sub ReplaceLastComma()
    Dim J As Integer
    Dim bRep As Boolean
    Dim sRaw As String

    Selection.Sentences(1).Select
    sRaw = Selection.Text
    bRep = False
    For J = Len(sRaw) To 1 Step -1
        If Mid(sRaw, J, 1) = "," Then
            Selection.Collapse Direction:=wdCollapseStart
            Selection.MoveRight Unit:=wdCharacter, Count:=J - 1
            Selection.Delete Unit:=wdCharacter, Count:=1
            Selection.TypeText Text:=" and"
            J = 1
            bRep = True
        End If
    Next J
    If Not bRep Then Selection.Collapse Direction:=wdCollapseStart
End Sub

The macro selects the current sentence (the one in which the insertion point is located, and then steps backwards through the text of the sentence. (The text is assigned to the variable sRaw for ease of processing.) If a comma is found, then the insertion point is positioned just before the comma in the document, the comma is deleted, and then a space and the word "and" is typed.

If you prefer that the macro not delete the comma, you can make the quick change of deleting the line that does the deletion (and changing the line before it so that the movement is "J+1" rather than "J-1"), or you can simply add a comma before the space in the text that is being typed by the macro.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5401) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Replacing the Last Comma.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how to ...

Discover More

Creating an AutoShape

Ever wanted to create a simple drawing in your worksheet? Excel has made this simple. This tip explains how Excel uses ...

Discover More

Clearing the Contents of a Table

Want to get rid of information within a table, but not the table itself? Here's a guide to understanding the effects that ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Inserting Today's Date

When writing letters, reports, or other date-dependent documents, you need to regularly insert the current date in the ...

Discover More

Creating the 'Mils' Symbol

Different industries use their own terminologies and symbols. In the military, one symbol is referred to as the "mils" ...

Discover More

Understanding the Clipboard

You can use the Windows Clipboard to move information around in Word. To make the most of the Clipboard, it is helpful to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share