Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Counting the Instances of a Text String.
When you are working in a large document, you may want to know how many times a particular text string occurs within a portion of the document. One way you can find this information is to create a macro that will examine a selected range of text to see how many instances it contains. Consider the following macro:
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Sub CountString()
Dim MyDoc As String, txt As String, t As String
MyDoc = ActiveDocument.Range.Text
txt = InputBox("Text to find")
t = Replace(MyDoc, txt, "")
MsgBox (Len(MyDoc) - Len(t)) / Len(txt) & " occurrences of " & txt
End Sub
Select the text you want analyzed and then run the macro. It assigns the selected text to the MyDoc variable (so nothing in the actual document is affected) and then asks you to enter the text string you want to find. The Replace function is then used to replace all the instances of that string within the MyDoc variable. The text, after the replacement, is assigned to the variable t. The length of the "before" text (MyDoc) and the "after" text (t) is compared and the number of replacements calculated.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3788) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Counting the Instances of a Text String.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
If you need to quickly switch a text selection from one typeface to another, one way you can do it is with a macro. This ...
Discover MoreNeed to figure out a date a certain number of days, weeks, months, or years in the future? It's easy to do using the ...
Discover MoreMacros can be used to perform all sorts of tasks within Word. Some tasks can even occur at whatever time interval you ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2021 Sharon Parq Associates, Inc.
Comments