Written by Allen Wyatt (last updated January 11, 2020)
This tip applies to Word 97, 2000, 2002, and 2003
When you are working in a large document, you may want to know how many times a particular text string occurs within a portion of the document. One way you can find this information is to create a macro that will examine a selected range of text to see how many instances it contains. Consider the following macro:
Sub CountString() Dim MyDoc As String, txt As String, t As String MyDoc = ActiveDocument.Range.Text txt = InputBox("Text to find") t = Replace(MyDoc, txt, "") MsgBox (Len(MyDoc) - Len(t)) / Len(txt) & " occurrences of " & txt End Sub
Select the text you want analyzed and then run the macro. It assigns the selected text to the MyDoc variable (so nothing in the actual document is affected) and then asks you to enter the text string you want to find. The Replace function is then used to replace all the instances of that string within the MyDoc variable. The text, after the replacement, is assigned to the variable t. The length of the "before" text (MyDoc) and the "after" text (t) is compared and the number of replacements calculated.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3788) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Counting the Instances of a Text String.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
When creating macros, you often need to offer a series of choices to a user. This tip demonstrates how easy it is to ...
Discover MoreWant to change the ToolTip that appears when you hover the mouse over a button on a toolbar? It's a bit more involved ...
Discover MoreIf you need to move the insertion point within your macro, then you'll want to note the HomeKey method, described in this ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments