Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Documents in a Folder.

Printing Documents in a Folder

by Allen Wyatt
(last updated October 2, 2015)


Have you collected a bunch of documents in a folder, and you want to print all the documents? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Word. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected documents. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Word is automatically started and each document is printed, in turn. You can also apply a variation on this approach:

  1. In Word, display the Open dialog box.
  2. Using the controls in the dialog box, display the folder that contains the documents you want to print.
  3. Create a selection set of the documents you want to print.
  4. Right-click any of the selected documents and choose Print from the resulting Context menu.

If you prefer a macro approach to printing the documents, there are many different ways you can implement the macro. One example can be found in the Microsoft Knowledge Base, at this URL:

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3413) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Documents in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Preventing Changes to Formatting and Page Size

When you create workbooks for others to use, you might want to make sure that they can't change the formatting and paper ...

Discover More

Automatically Changing References to VBA Libraries

VBA libraries are used to provide some functions to your macros. These libraries are often tied to the version of Excel ...

Discover More

Placing Many Graphics in a Document

Word documents can contain more than just text. You can even create documents that contain almost no text at all. This ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Open Documents Suddenly Become Read-Only

If a Word document is marked as "read only," that means that you cannot save updates to the document; they must be saved ...

Discover More

Recovered Document becomes Default

Word has a feature called AutoRecover that helps you when Word or Windows crashes. If your Normal template gets messed up ...

Discover More

Saving Information in a Non-Document Text File

Need to store some information in a plain text file? It's easy to do when you use a macro.

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 8?

2015-05-11 11:16:58

Dick Richardson

Thanks for interesting article. If I need to print a lot of documents in one folder, I use a utility Print Conductor ( This utility supports all known printer types and 26 types of files.

2015-05-11 10:30:36

Greg Melvill

Nice tips. thanks

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.