Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Documents in a Folder.

Printing Documents in a Folder

Written by Allen Wyatt (last updated July 1, 2023)
This tip applies to Word 97, 2000, 2002, and 2003

Have you collected a bunch of documents in a folder, and you want to print all the documents? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Word. Follow these general steps:

Display the folder that contains all the documents you want to print.
Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
Right-click on one of the selected documents. Windows displays a Context menu.
Choose Print from the Context menu.

Word is automatically started and each document is printed, in turn. You can also apply a variation on this approach:

In Word, display the Open dialog box.
Using the controls in the dialog box, display the folder that contains the documents you want to print.
Create a selection set of the documents you want to print.
Right-click any of the selected documents and choose Print from the resulting Context menu.

If you prefer a macro approach to printing the documents, there are many different ways you can implement the macro. One example can be found in the Microsoft Knowledge Base, at this URL:

http://support.microsoft.com/kb/306346

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3413) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Documents in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Flush Left and Flush Right On the Same Line

Need to have some text at the left margin and some at the right, all on the same line? It's easy to do if you use your ...

Discover More

Bold Turning On by Itself

Word always relies on styles to define how text appears in your document. If you don't understand how Word applies ...

Discover More

Adding Buttons to Your Worksheet

You can easily add a button to your worksheet that will allow you to run various macros. This tip shows how easy it is.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (menu)

Importing a Text File and Inserting after a Bookmark

Word macros are a great way to automate some of the ways in which you create documents. If you have a need to insert the ...

Discover More

Can't Get Rid of Unwanted Recovery File

Sometimes Word can get confused, and it may think that it needs to recover files that you are sure no longer exist. If ...

Discover More

Saving Documents as Read-Only by Default

When you save your documents, you can specify that they be saved in a "read-only" format so that they cannot be changed ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 2 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.