Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Documents in a Folder.

Printing Documents in a Folder

by Allen Wyatt
(last updated October 2, 2015)

2

Have you collected a bunch of documents in a folder, and you want to print all the documents? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Word. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected documents. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Word is automatically started and each document is printed, in turn. You can also apply a variation on this approach:

  1. In Word, display the Open dialog box.
  2. Using the controls in the dialog box, display the folder that contains the documents you want to print.
  3. Create a selection set of the documents you want to print.
  4. Right-click any of the selected documents and choose Print from the resulting Context menu.

If you prefer a macro approach to printing the documents, there are many different ways you can implement the macro. One example can be found in the Microsoft Knowledge Base, at this URL:

http://support.microsoft.com/kb/306346

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3413) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Documents in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining the Month of the Year

Your macro code may need to determine the month of the year represented by a particular date. You can find the desired ...

Discover More

Replacing a Group on a Ribbon Tab

Don't like the way that the ribbons are arranged? Getting them changed can be more of a challenge than you may want to ...

Discover More

Printing a List of AutoCorrect Entries

Want a printed record of the AutoCorrect entries you've created in Word? There is no built-in way to do it, but you can use ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Viewing Document Statistics

As you develop a document, Word keeps track of certain statistics about the document itself. Here is how you can review those ...

Discover More

Saving Information in a Non-Document Text File

Need to store some information in a plain text file? It's easy to do when you use a macro.

Discover More

Moving Quickly Between Directories

Want an easy way to move between directories using the Open dialog box? With just a little bit of up-front typing, you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 1?

2015-05-11 11:16:58

Dick Richardson

Thanks for interesting article. If I need to print a lot of documents in one folder, I use a utility Print Conductor (http://www.print-conductor.com/solutions/print-list-of-documents.html). This utility supports all known printer types and 26 types of files.


2015-05-11 10:30:36

Greg Melvill

Nice tips. thanks


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing