Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Spell Checking when Closing Documents.

Spell Checking when Closing Documents

by Allen Wyatt
(last updated September 20, 2014)

1

Carolyn is looking for a way to make sure her documents are spell-checked before they are closed. She wants to use this as a final check of the document.

There is no way to do this without using a macro, but using a macro to do this is relatively easy. Word includes some special macros that are executed at specific times. One of those macros is executed whenever a document is closed. All you need to do is make sure that the macro has the name AutoClose, and it is run whenever the document is closed.

The following provides an example of how you could construct such a macro.

Sub AutoClose()
    If Options.CheckGrammarWithSpelling Then
        ActiveDocument.CheckGrammar
    Else
        ActiveDocument.CheckSpelling
    End If
End Sub

The macro first checks to see if Word is configured to check grammar every time spelling is checked. If it is, then the CheckGrammar method is invoked; if it isn't, then the CheckSpelling method is invoked.

Recognizing that you might not want a spelling check done on every single document that you close, you could modify the macro slightly so that the user is asked if a spell-check should be done. This version of the macro provides a way for the user to provide the feedback:

Sub AutoClose()
    Dim iAnswer As Integer
    iAnswer = MsgBox("Run spell check?", _
      vbYesNo, "Spell check on closing")

    If iAnswer <> 7 Then
        If Options.CheckGrammarWithSpelling Then
            ActiveDocument.CheckGrammar
        Else
            ActiveDocument.CheckSpelling
        End If
    End If
End Sub

The only difference in this macro is that it asks the user whether to run the spell check. If the user does anything other than to answer "yes," then the spell check is skipped and the document continues closing.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3382) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Spell Checking when Closing Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Remembering Copies to Print

If you routinely need to print more than one copy of a document, you'll love the ideas presented in this tip. There's even a ...

Discover More

Sorting by the Last Digits in Variable Length Data

Excel is great at sorting information in a worksheet. Sometimes it can be a bit confusing as to how to set up the sort based ...

Discover More

Offering Options in a Macro

It is often helpful to get user input within a macro. Here's a quick way to present some options and get the user's response.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Getting Rid of Fragment Warnings

Word provides a wide variety of tools that ostensibly help make you a better writer. One of those tools is the grammar ...

Discover More

Spelling Errors on Internet Addresses

Tired of Word marking Internet addresses as spelling errors? You can turn off this check by applying the steps in this tip.

Discover More

Spell-checking Uppercase Words

When Word checks the spelling of a document, it can either check or ignore words that are in uppercase letters. Here's how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2014-09-20 05:11:07

John

Now that was worth the price of admission. Normally a good typer, but younger fingers are lately getting dyslexic :ROFL:


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.