Automatically Saving Versions

by Allen Wyatt
(last updated April 11, 2015)

As you pass a document file around to other people to work on, you may want Word to automatically save a version of your document every time it is closed. This is easy to do by following these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Make sure the Automatically Save a Version On Close check box is selected.
  4. Click on Close to dismiss the Versions dialog box.

Remember that Word saves a version every time the file is closed. Thus, if the document is worked on in a lot of small sessions, it is very easy for the document to get very large very fast. To overcome this problem, make sure you review the versions periodically and delete those you no longer need. (Deleting a version is covered in a different tip.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1852) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatically Determining a Due Date

When you are doing a mail merge in Word, you may need to calculate a date sometime in the future. Word doesn't include an ...

Discover More

Specifying Your Target Monitor

When you create a worksheet that is destined for viewing on the Web, you will want to specify the monitor resolution you ...

Discover More

Ribbon Acting Strangely

The ribbon is the place where Word stores all the tools you need to work with your documents. What happens when the ribbon ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Using the Organizer to Manage Styles

One of the things that the Organizer is great at doing is managing styles. You can use it to move them between templates and ...

Discover More

Creating an Executive Summary

Word includes an "executive summary" tool that allows you to automatically summarize a document. This tool provides a great ...

Discover More

Inserting a Sound File in Your Document

Got an audio file you want to insert in your document? It's easy to do when you use the Object dialog box, as described in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.