Automatically Saving Versions

by Allen Wyatt
(last updated April 11, 2015)

As you pass a document file around to other people to work on, you may want Word to automatically save a version of your document every time it is closed. This is easy to do by following these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Make sure the Automatically Save a Version On Close check box is selected.
  4. Click on Close to dismiss the Versions dialog box.

Remember that Word saves a version every time the file is closed. Thus, if the document is worked on in a lot of small sessions, it is very easy for the document to get very large very fast. To overcome this problem, make sure you review the versions periodically and delete those you no longer need. (Deleting a version is covered in a different tip.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1852) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Label Printing Order

If you want to change the order in which labels are printed when doing a mail merge, Word doesn't provide many options. ...

Discover More

Adjusting Picture Appearance

Excel provides the Picture toolbar to help you modify any images in your worksheet. This tip explains how to use the ...

Discover More

Formatting an ASCII Table with Spaces

When you get a text file from a program other than Word, tabular information may be formatted with nothing but spaces in ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Automatic Sound Clips

Want to add some sound to your documents? It's easy. What isn't so easy is configuring a sound clip to play whenever a ...

Discover More

Correcting Student Papers

If you are a teacher, you may be looking for ways you can use Word's features to correct papers your students send to you ...

Discover More

Ignoring Punctuation in Names

If you have a word that includes punctuation as part of the word itself, then you may be frustrated by how Word treats ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.