Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Date Your Document Was Last Printed.

Inserting the Date Your Document Was Last Printed

by Allen Wyatt
(last updated December 3, 2011)

One of the pieces of information that Word maintains about documents is when they were last printed. Every time you print your document, this piece of information is updated. There may be times when you want to display this "last printed" date in your document. To do this, follow these steps:

  1. Position the insertion point where you want the date to appear.
  2. Choose Field from the Insert menu. Word displays the Field dialog box.
  3. Choose Date and Time from the Categories list. Word updates the choices in the Field Names list. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Select PrintDate from the field list at the right side of the dialog box.
  6. Click on Options or Field Codes to select a date format, if desired.
  7. Click on OK to insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1841) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Date Your Document Was Last Printed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Page X of Y Woes

Can't get your page numbers to come out right?

Discover More

Cropping Graphics

Need your hide some of the outside edges of a graphic? You can instruct Word to crop (or hide) those outside edges by ...

Discover More

Understanding Aero Peek

Windows implements a lot of visual effects that can make your screen and desktop look gorgeous. In Windows 7 those effects ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Understanding Default DATE Field Formatting

The DATE field is one of the most commonly used fields for placing dynamic information in your document. It is helpful to ...

Discover More

Converting Forms to Regular Documents

Word allows you to protect documents that are intended to be used as forms. If you want to convert the form responses back to ...

Discover More

Inserting the User's Name

Word keeps track of a name for the person using the program. If you want to add this person's name into the document, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.