Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Accept All Changes by a Particular Reviewer.

Select All Changes By a Particular Reviewer

Written by Allen Wyatt (last updated June 25, 2018)
This tip applies to Word 97, 2000, 2002, and 2003


1

Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.

The answer depends on the version of Word you are using. If you are using Word 97 or Word 2000, the answer is no, you cannot. All you can do is either work through the changes individually or accept or reject them all. If you are using Word 2002 or Word 2003, the story is different; all you need to do is follow these steps:

  1. Make sure the Reviewing toolbar is displayed. (Select View | Toolbars | Reviewing.)
  2. On the Reviewing toolbar, choose Reviewers from the Show menu. Word displays a list of reviewers that contributed to the document.
  3. Select the name of a reviewer whose changes you don't want to see. The check mark next to the reviewer name disappears.
  4. Repeat steps 2 and 3 for each reviewer whose changes you don't want to see. When you are done, the only reviewer that should be "visible" (has a check mark next to the name) is the one whose changes you want to accept.
  5. Click the down-arrow next to the Accept tool. Word displays a drop-down menu.
  6. Choose Accept All Changes Shown. Word accepts all the changes shown, meaning only those from the single reviewer.

If you are using a version of Word prior to Word 2002, you can try to use a macro to accept changes by a particular author. Because of the way that VBA functions behind-the-scenes, however, you will want to test out the macro thoroughly with your version of Word to make sure it works as expected.

The following macro will step through all the changes made to a document, comparing the name associated with each change to the name of the reviewer whose changes you want to keep. All you need to do is replace "authorname" with the reviewer's name. You can find out the reviewer's name by hovering the mouse over a change made by that reviewer. When you do, Word displays a small yellow box, similar to a ToolTip, that contains (among other things) the reviewer's name; just put the same name in the macro.

Sub ReviewAuthor()
    For Each oChange In ActiveDocument.Revisions
        If oChange.Author = "authorname" Then
            oChange.Accept
        End If
    Next
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1639) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Accept All Changes by a Particular Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ignoring Hyphens in Word Counts

When you instruct Word to tell you how many words are in a document, it treats hyphenated words or phrases as if they are ...

Discover More

Shortcut for Viewing Formulas

If you need to switch between viewing formulas and viewing the results of those formulas, you'll love the keyboard ...

Discover More

Three-Dimensional Transpositions

Excel makes it easy to transpose your data so that rows become columns and columns rows. It doesn't have a built-in ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use ...

Discover More

Examining Tracked Changes in a Macro

The Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro you ...

Discover More

Turning Off Track Changes Change Bars

Word includes a feature that allows you to track changes made to a document. One of the ways in which Word marks your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 7?

2018-04-11 13:47:48

Rachel

Thank you! This was very helpful.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.