Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Select All Changes by a Particular Reviewer.

Select All Changes By a Particular Reviewer

by Allen Wyatt
(last updated October 14, 2017)

Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.

The answer depends on the version of Word you are using. If you are using Word 97 or Word 2000, the answer is no, you cannot. All you can do is either work through the changes individually or accept or reject them all. If you are using Word 2002 or Word 2003, the story is different; all you need to do is follow these steps:

  1. Make sure the Reviewing toolbar is displayed. (Select View | Toolbars | Reviewing.)
  2. On the Reviewing toolbar, choose Reviewers from the Show menu. Word displays a list of reviewers that contributed to the document.
  3. Select the name of a reviewer whose changes you don't want to see. The check mark next to the reviewer name disappears.
  4. Repeat steps 2 and 3 for each reviewer whose changes you don't want to see. When you are done, the only reviewer that should be "visible" (has a check mark next to the name) is the one whose changes you want to accept.
  5. Click the down-arrow next to the Accept tool. Word displays a drop-down menu.
  6. Choose Accept All Changes Shown. Word accepts all the changes shown, meaning only those from the single reviewer.

If you are using a version of Word prior to Word 2002, you can try to use a macro to accept changes by a particular author. Because of the way that VBA functions behind-the-scenes, however, you will want to test out the macro thoroughly with your version of Word to make sure it works as expected.

The following macro will step through all the changes made to a document, comparing the name associated with each change to the name of the reviewer whose changes you want to keep. All you need to do is replace "authorname" with the reviewer's name. You can find out the reviewer's name by hovering the mouse over a change made by that reviewer. When you do, Word displays a small yellow box, similar to a ToolTip, that contains (among other things) the reviewer's name; just put the same name in the macro.

Sub ReviewAuthor()
    For Each oChange In ActiveDocument.Revisions
        If oChange.Author = "authorname" Then
            oChange.Accept
        End If
    Next
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1639) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Select All Changes by a Particular Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Notification when Caps Lock is Active

You're typing along, look up at your screen, and notice that everything is in ALL CAPS. Drat! You activated the Caps Lock key ...

Discover More

Deleting Rows before a Cutoff Date

If you are using Excel to work with data that is date-centered, you may want to delete some of the data before a specific ...

Discover More

Selecting Visible Cells in a Macro

Many times you need to select just the visible cells before taking some action. It is helpful to know how to make this ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Using Different Colors with Tracked Changes

When changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...

Discover More

Getting a Warning for Markup

Many people, when collaborating on a document with others, use the Track Changes feature to show the effects of their ...

Discover More

Counting Changed Words

Track Changes is a handy tool for those who need to see how a document changes over time. If you have a long document with ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.