Specific Capitalization

by Allen Wyatt
(last updated August 16, 2017)

1

Word includes many different tools that try to analyze what you are writing, and then make changes based on what it thinks you meant. One such tool automatically capitalizes the first letter of sentences. This can be a great help, but in some situations it can be a bother. For instance, if you have a company name or title that uses specific capitalization, then automatically capitalizing the first letter of a sentence can result in incorrect use of a term. As an example, suppose your company name is eWidget. If you type this company name in the middle of a sentence, there is no problem. If you type it at the beginning of a sentence, then you end up with EWidget, since Word capitalizes the first letter of a sentence.

It is interesting to note that this problem only occurs in Word 97 and Word 2000. In Word 2002, the AutoCorrect feature figures that if you capitalize the second letter of a word, but not the first, that you really intended it to be that way. Thus, no change is made, even at the first of a sentence.

If you are using Word 97 or Word 2000, the most obvious solution is to turn off first-letter capitalization in sentences. This is akin to throwing the baby out with the bath water, however--you lose the benefits of the tool because of a single problem with it. You might think that a solution is to use AutoCorrect's exception feature, but this doesn't work for this instance. You can specify sentence endings after which words should not be capitalized, but you cannot specify words that should not be capitalized when they appear at the beginning of sentences.

I even tried different combinations of AutoCorrect terms and AutoText terms, but to no avail. It seems that that "capitalize first letter" setting overrides them all. There was one solution that did work, however: use a macro. This may seem strange, but it works because Word doesn't try to capitalize text inserted with a macro. Thus, you could create this simple macro:

Sub CompanyName()
    Selection.TypeText Text:="eWidget "
End Sub

Make sure you include the trailing space after the company name in the macro. Once created, you can assign the macro to a keyboard shortcut, and then use that shortcut anytime you need to enter the company name.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1615) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Non-Printing Characters

Serious users of Word often display non-printing characters on-screen so they can see them easier. If you want those ...

Discover More

Removing Duplicate Rows

Too much data in your worksheet? Does too much of that data duplicate other data? Here's how to get rid of the duplicates ...

Discover More

Black and White Blues

Getting a chart looking its best on a black-and-white printer can be a challenge. This tip examines different ways you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Ensuring Consistent References with AutoText

You'll often need to make sure that references within a document are consistent with each other. In this tip you discover ...

Discover More

Picking Up Where You Left Off

Need a quick way to get back to a where you previously edited? Here's a shortcut that will serve you well.

Discover More

Viewing Your Entire Document Width

The Zoom tool is very useful to help you see all of your document information. Here's how to make sure you can see all ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 1?

2013-12-25 15:15:49

marek connell

Hi, Thanks for the ino. I have a similar situation where I have text that is autocorrected with images when it is typed.
For example I have separate graphics for Has (capital) (autocorrect command is hasc) or has (lowercase) (autocorrect command is hasl).

I was wondering if there is a way for me to code these items so that the related pdf automatically appears depending on whether I type "has" at the beginning of a sentence or in the middle.

Please advise.

Marek Connell


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.