Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting Fields.

Inserting Fields

Written by Allen Wyatt (last updated February 20, 2019)
This tip applies to Word 97, 2000, 2002, and 2003


Word provides a powerful capability to insert special information in your documents through the use of fields. There are a number of fields that are available within Word and are covered in other issues of WordTips. Inserting a field in your document is very easy; you can use the following methods:

  • Choose the Field option from the Insert menu, then choose the field name from the list of fields presented. When you click your mouse on OK, the field you requested is inserted in your document.
  • Press Ctrl+F9. (This is the easiest method, regardless of your version of Word.)

Any of these methods will work, but the last method only inserts a pair of field brackets—you must enter the information and keywords for the actual field. The other two methods provide a more user-friendly method of inserting fields.

While these methods work fine for inserting single fields, both of them won't work properly if you want to insert a field within a field. To nest fields (put one field inside another), you must use the Ctrl+F9 shortcut key to enter the field within the other field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1317) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting the AutoRecover Directory

When you are using Word, it normally saves temporary AutoRecover files that reflect the latest state of your document. If ...

Discover More

Displaying Toolbars

Toolbars allow you to access common tasks quickly and easily. Excel provides a wide variety of toolbars, and you can even ...

Discover More

Applying Conditional Formatting to Multiple Worksheets

If you just updated your copy of Excel, you may have noticed some differences in how the program handles applying ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Field in Footer Won't Update

Word provides a handy shortcut that allows you to update the fields in any text you've selected. When you select your ...

Discover More

Getting Rid of Fields Inserted by Third-Party Programs

Third-party programs can be used to affect a document and change what is contained therein. Of course, getting rid of ...

Discover More

Inserting a Cross-Reference to an Item in a List

When you create a list using the SEQ field, you may want to create a cross-reference to an item in that field. You can do ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.