Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Controlling the Printing of Highlighting.

Controlling the Printing of Highlighting

by Allen Wyatt
(last updated August 15, 2016)

2

It is not unusual to use the highlighting tool to mark up a document for your own use. You may not, however, want the highlighting to print on your output. You can turn off the printing of highlighting by following these steps:

  1. Choose Options from the Tools menu. This displays the Options dialog box.
  2. Make sure the View tab is selected. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Clear the Highlight check box.
  5. Click on OK to close the dialog box.

The highlighting in your document should disappear. It is still there, but you have simply hidden it so it is not visible. You can now print your document, and the highlighting won't show. To again display the highlighting, follow the same steps but make sure the Highlight check box is selected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1164) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Controlling the Printing of Highlighting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating Long Page Footers

Ever wish that you could create nice, long footers that appear at the bottom of each page when you print your worksheet? ...

Discover More

Embedding TrueType Fonts

If you need to make sure that the fonts in your document can be used by another person or on a different system, you'll need ...

Discover More

Understanding Add-Ins

The primary way to extend what Excel can do is through the use of add-ins. This tip explains what they are and the benefits ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Printing More than One Copy

If you need to print more than one copy of your document, you need to become familiar with the options in the Print dialog ...

Discover More

Printing Only Selected Pages

I often need to print only select pages of a document, rather than the whole thing. Word makes it easy to be judicious in ...

Discover More

Printing and Exiting Word in a Macro

When you print a document, Word remains busy in the background until the printing is done. If you try to end the program ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

2012-09-19 10:34:51

awyatt

Lynn,

All you need to do is click the link at the end of the article where it says "You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here:". It will take you to the information you want.

-Allen


2012-09-19 10:32:41

Lynn

Can you please revise these directions for Word 2007?


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share