Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Controlling the Printing of Highlighting.

Controlling the Printing of Highlighting

by Allen Wyatt
(last updated August 15, 2016)

It is not unusual to use the highlighting tool to mark up a document for your own use. You may not, however, want the highlighting to print on your output. You can turn off the printing of highlighting by following these steps:

  1. Choose Options from the Tools menu. This displays the Options dialog box.
  2. Make sure the View tab is selected. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Clear the Highlight check box.
  5. Click on OK to close the dialog box.

The highlighting in your document should disappear. It is still there, but you have simply hidden it so it is not visible. You can now print your document, and the highlighting won't show. To again display the highlighting, follow the same steps but make sure the Highlight check box is selected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1164) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Controlling the Printing of Highlighting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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