Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sorting Text.

Sorting Text

Written by Allen Wyatt (last updated May 6, 2021)
This tip applies to Word 97, 2000, 2002, and 2003

If you do some exploring of the menus in Word, you will find that the Sort option is listed under Table menu. Because of this, many people assume that you can only sort information stored in tables. This is not true; you can sort any information you desire. To sort text, follow these steps:

Select the text containing the information to be sorted. (If you are sorting a table, then simply place the cursor anywhere within the table. If you are sorting regular text, then select the entire list you want sorted.)
Choose Sort from the Table menu. Word displays the Sort Text dialog box. (See Figure 1.)

Figure 1. The Sort Text dialog box.

Using the controls on the dialog box, indicate the way in which the text should be sorted. (For regular text, outside of a table, the normal way to sort is by Paragraphs. When sorting a table, you can select which column of the table you sort by.)
Click on the OK button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1132) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sorting Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Persistent AutoFormat as You Type Settings

It can be frustrating when you change settings and they later change all on their own. If the settings you want to remain ...

Discover More

Freezing a Table

Tired of Word changing the dimensions of table cells to accommodate what you place in those cells? You can instruct Word ...

Discover More

Adding Footnotes to Endnotes

Word does footnotes. Word does endnotes. Word doesn't do footnotes within endnotes. Here's a discussion as to why and ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (menu)

Controlling How Word Sorts Text

Word has a very orderly way in which it sorts information, but that orderly method may not meet what you need to have ...

Discover More

Sorting an Album List

Word allows you to easily sort the information you store in a document. If you want to sort information as groups of ...

Discover More

Sorting a Text Selection

Word gives you the option to sort selected groups of text. You can do text, date or number sorts on whole paragraphs or ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is six minus 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.