Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating a Building Block.

Adding an AutoText Entry

by Allen Wyatt
(last updated November 15, 2014)

To get the most out of AutoText you will want to customize it to help with words and phrases that you use most. You can add AutoText entries in this manner:

  1. Select the text and/or graphics that you want to add to AutoText. You will need to select the paragraph marker as well if you want to store paragraph formatting with the text.
  2. Select the AutoText option from the Insert menu, and then choose the AutoText option from the resulting submenu. Word displays the AutoText tab of the AutoCorrect dialog box. (See Figure 1.)
  3. Figure 1. The AutoText tab of the AutoCorrect dialog box.

  4. Replace the suggested name with the desired name for your new entry.
  5. Click on the Add button.

After working with AutoText for a while, you many need to change some of your entries. Fortunately, Word makes it real easy to change your AutoText entries. Follow the steps outlined for adding entries, and when you click on Add, you will be asked if you want to redefine the AutoText entry. Click on Yes and you will be able to use the new entry.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1104) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating a Building Block.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Incrementing Numeric Portions of Serial Numbers

If you use serial numbers that include both letters and numbers, you might wonder how you can increment the numeric portion ...

Discover More

Making Bookmarks Bold

Do you want an easy way to see all the bookmarks in your document? Word provides a way to make them visible, or you can use ...

Discover More

Easily Spotting Found Text

The color used by Word to draw your attention to "found text" when using Find and Replace can vary, based on a number of ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

System Won't Save AutoText

In some instances, Word may actually refuse to save any of your AutoText entries in the Normal.dot template. There are a few ...

Discover More

Sharing AutoText Entries in a Network

Creating AutoText entries can be a great way to improve your productivity with Word. At some point you may want to share ...

Discover More

Defining Protected Sections as AutoText

AutoText is a very useful tool. But what if the text you want to use when creating an AutoText entry is protected and you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.