Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating a Building Block.

Adding an AutoText Entry

by Allen Wyatt
(last updated November 15, 2014)

To get the most out of AutoText you will want to customize it to help with words and phrases that you use most. You can add AutoText entries in this manner:

  1. Select the text and/or graphics that you want to add to AutoText. You will need to select the paragraph marker as well if you want to store paragraph formatting with the text.
  2. Select the AutoText option from the Insert menu, and then choose the AutoText option from the resulting submenu. Word displays the AutoText tab of the AutoCorrect dialog box. (See Figure 1.)
  3. Figure 1. The AutoText tab of the AutoCorrect dialog box.

  4. Replace the suggested name with the desired name for your new entry.
  5. Click on the Add button.

After working with AutoText for a while, you many need to change some of your entries. Fortunately, Word makes it real easy to change your AutoText entries. Follow the steps outlined for adding entries, and when you click on Add, you will be asked if you want to redefine the AutoText entry. Click on Yes and you will be able to use the new entry.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1104) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating a Building Block.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making a Cell's Contents Bold within a Macro

When your macro is processing information in a worksheet, do you need to periodically make the contents of a cell bold? ...

Discover More

Checking for Words and Phrases

You may want to determine if a document contains a certain set of words or phrases. There are a couple of ways you can ...

Discover More

Creating a Copy without Formulas

Excel makes copying worksheets (duplicating them) rather easy. However, you may want a worksheet copy that differs from ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Deleting Multiple AutoText Entries

AutoText is a great feature in Word; it helps you put together documents quickly. If you need to delete multiple AutoText ...

Discover More

Renaming an AutoText Entry

There are a couple of ways that you can rename an existing AutoText entry. This tip describes the techniques you can use, ...

Discover More

Changing Fonts for AutoText Entries

If you use AutoText entries a lot, you may wonder if you can change the formatting stored with your existing entries. The ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.