Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Paragraph Formatting Shortcuts.
Many people find it easier to use keyboard commands than to constantly stop and use the mouse. Word accommodates these people by providing several shortcuts you can use to format paragraphs. The following table lists several keyboard shortcuts you can use for your paragraph formatting:
| Shortcut | Meaning | |
|---|---|---|
| Ctrl+1 | Single-spaced paragraph | |
| Ctrl+5 | 1 1/2-line paragraph spacing | |
| Ctrl+2 | Double-spaced paragraph | |
| Ctrl+L | Left-aligned paragraph | |
| Ctrl+E | Centered paragraph | |
| Ctrl+R | Right-aligned paragraph | |
| Ctrl+J | Justified paragraph | |
| Ctrl+0 | Add or remove one line of space before the paragraph | |
| Ctrl+M | Increase indent one tab stop | |
| Shift+Ctrl+M | Decrease indent one tab stop | |
| Ctrl+T | Increase hanging indent by one tab stop | |
| Shift+Ctrl+T | Decrease hanging indent by one tab stop |
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1043) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Paragraph Formatting Shortcuts.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
When converting documents from WordPerfect to Word, you may run into a problem with what the conversion produces. If you ...
Discover MoreWordPerfect users are familiar with the F4 command, which indents and justifies a paragraph. Word does not have an ...
Discover MoreWant to quickly format a paragraph to remove any extra space before it? Word includes a tool that can make this change a ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2017-01-11 20:36:15
I am a court transcriber and need desperately to eliminate the two shortcuts CNTRL+1 and CNTRL+2. HELP!!!
2015-11-11 09:02:27
Mashiro Ito
Thank you :)
2014-06-17 05:34:14
justine
formatting a paragraph keyboard
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments