Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Quickly Changing Document Windows.

Quickly Changing Document Windows

Written by Allen Wyatt (last updated November 10, 2018)
This tip applies to Word 97, 2000, 2002, and 2003

If you routinely use several open documents to do you work, you already know that you can change between document windows by choosing the document name from the Window menu. You may not know, however, that there is a shortcut for changing windows. You can cycle through your documents by pressing either Ctrl+F6 or Shift+Ctrl+F6. The difference is that Ctrl+F6 cycles through the list of windows in a forwards direction, while Shift+Ctrl+F6.

If you would rather not take your hands off the mouse, you can create a macro that cycles through the windows. This macro can then be assigned to a button on one of your toolbars. The following macro will cycle forwards through the windows:

Sub ChangeWin()
    On Error GoTo ChangeWinErr
    Set bb = ActiveWindow.Next
    If Windows.Count > 1 Then
        bb.Activate
        Exit Sub
    End If
    ChangeWinErr:
        Windows(1).Activate
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (967) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quickly Changing Document Windows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Sorting Data on Protected Worksheets

Protect a worksheet and you limit exactly what can be done with the data in the worksheet. One of the things that could ...

Discover More

Calculating Expressions

Word can do some simple calculations for you, if you add a little-known tool to your toolbar. Here's how to add and use ...

Discover More

Getting Rid of Alphabetic Characters

When you need to get rid of characters in the middle of a cell value, the best way to do it is through the use of macros. ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Changing Text Case

Word provides a built-in shortcut to change the case of a text selection. Understanding how that shortcut works (and the ...

Discover More

Shortcut for Full-Screen Mode

Want to get rid of almost everything on the screen except your document? Here's how to easily maximize what you see.

Discover More

Format Painter Shortcut

Need a way to copy formatting using the keyboard? Word has a great one, and it doesn't involve the Format Painter or the ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is one more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.