Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Keyboard Control of the Find and Replace Dialog Box.

Keyboard Control of the Find and Replace Dialog Box

by Allen Wyatt
(last updated July 29, 2016)

Cheri asked if there is a way to close the Find and Replace dialog box using the keyboard, or, better yet, a way to toggle between the document and the Find and Replace dialog box using the keyboard.

As with most commands in Word, there are keyboard commands you can use. Of course, pressing Ctrl+H displays the Replace tab of the Find and Replace dialog box. If you want to get rid of the dialog box, there are three ways you can do it. I find the easiest way is to simply press Esc. You can also press Ctrl+F4, or you can use Tab to select the Cancel button and then press Enter.

If you would rather toggle between the Find and Replace dialog box and your document, you can do so by pressing Ctrl+Tab. (If you are using Word 97, you can also use Ctrl+F6.) Once back in the document, you can scroll through the document or edit as necessary, while the dialog box is still there, grayed out. When you again press Ctrl+Tab to jump back to the dialog box, the find/replace operation will start from your new cursor location. Also, you will be returned to the exact cursor location in the dialog box that you were in when you toggled to the document.

It should be noted that when you use Ctrl+Tab to switch between the Find and Replace dialog box and your document, the dialog box remains firmly planted in view, hovering over your document. If you have a large monitor set to a high resolution (which means you can see more information on the screen at one time) then this isn't a big problem; the dialog box won't interfere with using the document. If you are not using a high resolution, however, the ever-present dialog box could be a nuisance. In this case, the only option you have is to dismiss the dialog box, as described earlier in this tip, and call it back up when needed by using Ctrl+H.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1027) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Keyboard Control of the Find and Replace Dialog Box.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Macros in Template Files

People often place macros in template files to perform any number of tasks. This tip describes a situation where the link ...

Discover More

Applying Formatting to Words

You don't have to select whole words before applying direct character formatting. With the proper Word options set, simply ...

Discover More

Conditionally Formatting for a Pattern

Conditional formatting is a great tool you can use to customzie your worksheets. When you want to test whether a value in a ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Canceling a Menu

Want to back out of whatever you are doing in a menu? As with many tasks, Word provides several different ways you can stop ...

Discover More

Shortcut for Full-Screen Mode

Want to get rid of almost everything on the screen except your document? Here's how to easily maximize what you see.

Discover More

Shortcut for Show/Hide

Hate to take your hands off the keyboard? Here's a handy keyboard shortcut you can use to display (or not display) the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.