Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Keyboard Control of the Find and Replace Dialog Box.

Keyboard Control of the Find and Replace Dialog Box

by Allen Wyatt
(last updated July 29, 2016)

Cheri asked if there is a way to close the Find and Replace dialog box using the keyboard, or, better yet, a way to toggle between the document and the Find and Replace dialog box using the keyboard.

As with most commands in Word, there are keyboard commands you can use. Of course, pressing Ctrl+H displays the Replace tab of the Find and Replace dialog box. If you want to get rid of the dialog box, there are three ways you can do it. I find the easiest way is to simply press Esc. You can also press Ctrl+F4, or you can use Tab to select the Cancel button and then press Enter.

If you would rather toggle between the Find and Replace dialog box and your document, you can do so by pressing Ctrl+Tab. (If you are using Word 97, you can also use Ctrl+F6.) Once back in the document, you can scroll through the document or edit as necessary, while the dialog box is still there, grayed out. When you again press Ctrl+Tab to jump back to the dialog box, the find/replace operation will start from your new cursor location. Also, you will be returned to the exact cursor location in the dialog box that you were in when you toggled to the document.

It should be noted that when you use Ctrl+Tab to switch between the Find and Replace dialog box and your document, the dialog box remains firmly planted in view, hovering over your document. If you have a large monitor set to a high resolution (which means you can see more information on the screen at one time) then this isn't a big problem; the dialog box won't interfere with using the document. If you are not using a high resolution, however, the ever-present dialog box could be a nuisance. In this case, the only option you have is to dismiss the dialog box, as described earlier in this tip, and call it back up when needed by using Ctrl+H.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1027) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Keyboard Control of the Find and Replace Dialog Box.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining Font Formatting

If you need to determine the font applied to a particular cell, you'll need to use a macro. This tip presents several ...

Discover More

Using Bookmarks

Bookmarks are helpful in defining locations in your document that you can later link to. Here's the story on how to use them ...

Discover More

Dragging and Dropping Pictures in a Document

Do you like to add pictures to your document just by dragging and dropping? What are you to do if it appears the capability ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Format Painter Shortcut

Need a way to copy formatting using the keyboard? Word has a great one, and it doesn't involve the Format Painter or the ...

Discover More

Shortcut for Full-Screen Mode

Want to get rid of almost everything on the screen except your document? Here's how to easily maximize what you see.

Discover More

Changing Text Case

Word provides a built-in shortcut to change the case of a text selection. Understanding how that shortcut works (and the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing