Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Marking Gender-Specific Grammar.

Marking Gender-Specific Grammar

Written by Allen Wyatt (last updated December 19, 2020)
This tip applies to Word 97, 2000, 2002, and 2003

For certain types of writing it is not proper to use gender-specific words. For instance, the needs of your document may require you to use words such as police officer rather than policeman. If you want, you can have Word's grammar checker draw your attention to most gender-specific word uses. To enable this checking, follow these steps:

Choose Options from the Tools menu. Word displays the Options dialog box.
Make sure the Spelling & Grammar tab is selected. (See Figure 1.)

Figure 1. The Spelling & Grammar tab of the Options dialog box.

Click on the Settings button. Word displays the Grammar Settings dialog box. (See Figure 2.)

Figure 2. The Grammar Settings dialog box.

Scroll through the Grammar and Style Options list until you find the Style � Gender-specific Words option. Make sure it is checked.
Click on OK to close the Grammar Settings dialog box.
Click on OK to close the Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (909) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Marking Gender-Specific Grammar.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Conditional Formatting

One of the powerful features of Excel is the ability to format a cell based on the contents of that cell or another. It ...

Discover More

Allowing Only Comments in a Document

Develop a document that is to be reviewed by a group of people, and you may want to protect it in some way. One way you ...

Discover More

Understanding Master and Subdocuments

Most people use Word to create regular documents that you edit, view, and print. The program also allows you to create a ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (menu)

Spell Checking Your Document

One of the final touches that many people perform is to check the spelling of their document. This can help improve the ...

Discover More

Spell Checking with Text Boxes

Text boxes are a common design element in a document. You may wonder if the text you place in a text box can be spell ...

Discover More

Allowing Sentence Fragments

Grammar, particularly in English, has a perplexing array of rules and exceptions to those rules. Word does a fairly good ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is five more than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.