Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Accessing Paragraphs in a Macro.
Written by Allen Wyatt (last updated March 11, 2023)
This tip applies to Word 97, 2000, 2002, and 2003
One of the nifty things about programming VBA macros is that the language is object-oriented. This means that you can access every part of your document using objects and collections of objects. In other words, you can manipulate paragraphs without ever needing to select them.
For instance, let's say you wanted to access each paragraph of a document, in turn, and do some processing on the text in that paragraph. Since each paragraph is a distinct object in the document, this is relatively easy. All of the paragraph objects are accessible as part of the Paragraphs collection. The following code will do the trick:
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here:
iParCount = ActiveDocument.Paragraphs.Count
For J = 1 To iParCount
sMyPar = ActiveDocument.Paragraphs(J).Range.Text
[Add processing comments to manipulate sMyPar]
ActiveDocument.Paragraphs(J).Range.Text = sMyPar
Next J
The first line of the code sets iParCount equal to the number of paragraphs in the current document. The loop starting in the second line then does the main work in the macro. The third line set the sMyPar string equal to the text within the specified paragraph. (When J is equal to 1, you are working with the first paragraph. When J is equal to 2, it is the second paragraph—and so on.)
After the processing of sMyPar is complete, then the next line sets the document text equal to the modified text in the sMyPar string.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (823) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Accessing Paragraphs in a Macro.
Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!
Want to know the absolute value of a number? It's easy to derive in VBA by using the Abs function.
Discover MoreWhen you process a document in a macro, you may also want to print that document from within the same macro. Here's how ...
Discover MoreWhen processing text with a macro, you often need to remove extraneous spaces from the text. VBA provides three handy ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments