Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Calculated Dates.

Calculated Dates

by Allen Wyatt
(last updated June 25, 2018)

John asked if there is a quick way to put a calculated date into a letter created in Word. He wanted to send out mail-merged letters with a date that is 30 days after the date on which the letters were created.

Unfortunately, there is no native way to do this in Word. For instance, there is no field code you can use to insert a calculated date. If you are using Excel or Access as your data source for the mail merge, the simplest solution may be to just add a field in the data source that shows the calculated date. (It is very easy to do this in both Excel and Access.) The data source field can then be placed in the mail-merge document and everything is set.

If you want to stick with Word and cannot modify the data source (perhaps someone else supplies it), then you can use a macro to insert the future date. The following VBA macro will do the trick:

Sub FutureDate()
    Selection.TypeText Text:=Format(Date + 30, "mmmm d, yyyy")
End Sub

This macro determines today's date, adds 30 days to it, formats it as specified in the format string ("mmmm d, yyyy") and inserts it into the document. If you assign this macro to a shortcut key, you can quickly insert your future date whenever you want.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (810) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Calculated Dates.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Viewing Footnotes and Endnotes

Footnotes and endnotes are normally visible with the rest of your document, but such visibility is dependent on which ...

Discover More

Scrolling Text Sideways

Most people use the mouse wheel to scroll their document up and down. What if it starts scrolling left and right, ...

Discover More

Number Formatting Shortcuts

Keyboard shortcuts can save time and make developing a workbook much easier. Here's how to apply the most common of ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Checking for a Text Selection Length

Need to know if the user selected some text before running your macro? Here's how to make that check.

Discover More

Determining if Num Lock is On

Need to know if the Num Lock key is on or off? You can use a short bit of macro code to figure out the state of the key.

Discover More

Creating a New Document in VBA

When working with documents in a macro, it makes sense that you may need to create a document from time to time. Here's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.