Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Controlling How Body Text is Displayed.

Controlling How Body Text is Displayed

Written by Allen Wyatt (last updated August 17, 2024)
This tip applies to Word 97, 2000, 2002, and 2003


When you are working in Outline view, there will be times when you want to see the body text associated with headings. Word allows you to control how body text is displayed. You can either display the entire body text or only the first line of each paragraph of body text. This is a toggle condition, controlled by the Show First Line Only tool on the Outline toolbar.

The first time you click your mouse on the Show First Line Only tool, Word displays only the first line of each body text paragraph; the second time, Word displays the entire text of each paragraph. You should note that this tool does not affect headings. Thus, if you have headings that require multiple lines, they are always displayed in their entirety.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (766) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Controlling How Body Text is Displayed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Backing Up Your AutoCorrect Entries

Develop a lot of AutoCorrect entries and you may start to wonder how you can back them up. You can easily protect all the ...

Discover More

Using Named Formulas Across Workbooks

You can use the naming capabilities of Excel to name both ranges and formulas. Accessing that named information in a ...

Discover More

Working on Shared Templates

In many companies it is common to have standard templates accessible through the internal network. If you have templates ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Changing Outline Structure

When working with the outline of a document, you can easily move whole sections of your document. It is as easy as ...

Discover More

Changing Body Text to a Heading

When working on a document in Outline view, you may need to change regular body text to a heading in the outline. It's ...

Discover More

Changing Outline Heading Level

Working with a document's outline can be a great way to organize your writing. Word provides a variety of tools for ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.