Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: When to Hyphenate Your Document.

When to Hyphenate Your Document

by Allen Wyatt
(last updated December 19, 2015)

1

Word includes a hyphenation tool that you can use to make better use of the horizontal text space on your page. You should not need to hyphenate your document often, if you remember these guidelines of when hyphenation is necessary:

  • Hyphenate only before you print. This should be the last step you do, definitely after spell checking and grammar checking your document (if you do these as separate steps).
  • Hyphenate after you change printer drivers. Printer drivers affect the horizontal spacing of fonts. Since the horizontal spacing changes, the applicable hyphenation will change, as well.
  • Hyphenate if you change fonts. It is the font that determines how much text you can get on a line. When you change fonts, you change the amount of text that will fit on a line, and thus change the need for hyphenation.
  • Hyphenate if you change paper size, paper orientation, page margins, or paragraph indents. Changes in any of these options will cause Word to "reflow" your paragraphs, so what appears on each line will also change.
  • Hyphenate if you change machines. If you choose to print your document on a different machine than it was developed on, you will undoubtedly be using a different printer driver and perhaps a different version of Word—both of which can affect horizontal spacing of your text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1099) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: When to Hyphenate Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting Combo Boxes in Locked Worksheets

Once you protect a worksheet, you may run into problems with any combo boxes that the worksheet contains. This is a simple ...

Discover More

Using a Standard Format in a Suggested File Name

Many companies (and some individuals) use specific formats for naming their documents. If you want Word to recognize your ...

Discover More

Applying Bold Italics

Applying bold and italics formatting to text is easy in Word. If you want to apply bold and italics simultaneously, you can ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Turning Off Automatic Hyphenation for Parts of a Document

Word can hyphenate documents automatically, if you want it to. But what about those situations where you want most of a ...

Discover More

Hyphenating Your Document

One of the final touches you can add to a document is to hyphenate it. This allows text to flow more smoothly from line to ...

Discover More

Hyphenating a Selection

Word provides a hyphenation tool that can help you hyphenate words within a document. If you want to apply hyphenation to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 3?

2015-12-21 16:42:38

Greg Kalb

Just a word of thanks for your lovely Christmas message. I greatly appreciated it.

Greg Kalb


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing