Importing AutoCorrect Entries

by Allen Wyatt
(last updated January 27, 2017)

6

Word's AutoCorrect feature can be helpful when you are writing, as it can replace your "mistypes" with what you really intended in the first place. AutoCorrect comes already configured with many of the common typing mistakes, but to make the tool truly helpful you need to add your own AutoCorrect entries that reflect your personal typing habits.

The normal way to add AutoCorrect entries is to enter them in, one at a time, using AutoCorrect tab of the AutoCorrect dialog box (Tools | AutoCorrect). What if you want to import quite a few AutoCorrect entries, rather than typing them in? Useful information regarding exporting and importing AutoCorrect entries is located here, at the Word MVP site:

http://wordmvp.com/FAQs/Customization/ExportAutocorrect.htm

As you can tell from the site, the bottom line is that there is no intrinsic function within Word that allows you to import AutoCorrect entries. Thus, you are left to using a macro to do the work. The following is one such macro, which will import entries and place them directly in the AutoCorrect list.

Sub AddToTheAutoCorrectList()
    Dim r As Range, r1 As Range
    Dim par As Paragraph, bo As Boolean
    Dim pars As Paragraphs
    Dim ACE As AutoCorrectEntry
    Dim ACEs As AutoCorrectEntries
    Dim ActD As Document

    Set ActD = ActiveDocument
    Set pars = ActD.Paragraphs
    Set r1 = Selection.Range
    Set r = Selection.Range
    Set ACEs = Application.AutoCorrect.Entries

    On Error Resume Next
    For Each par In pars
        If par.Range.End = ActD.Content.End Then Exit Sub
        r1.Start = par.Range.Start
        r1.End = r1.Start
        r1.MoveEndUntil vbTab
        r.Start = r1.End + 1
        r.End = par.Range.End - 1
        If Len(r1.Text) > 0 Or Len(r.Text) > 0 Then
            If Len(ACEs(r1.Text).Value) > 0 Then
                bo = Repl(ACEs, r, r1)
            Else
                bo = True
            End If
            If bo Then ACEs.Add r1.Text, r.Text
        End If
    Next
End Sub
Private Function Repl(a As AutoCorrectEntries, _
  r As Range, r1 As Range) As Boolean
    If a(r1.Text).Value <> r.Text Then
        Repl = MsgBox("To replace " & UCase(a(r1.Text).Value) & _
          " with " & UCase(r.Text) & " click OK", vbYesNo + _
          vbQuestion, "REPLACE ENTRY?") = vbYes
    End If
End Function

To use the macro, just make sure that you place one entry per paragraph in a document. (There should be nothing else in the document.) The "Replace" portion of the entry should be separated from the "With" portion by a tab character. If the macro encounters a proposed AutoCorrect entry that will overwrite an existing entry, you are asked if you want to make the change.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1732) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving Personalized Copies of a Document

Need a series of documents that include an individual's name or a company name? Here's a handy little macro that will make ...

Discover More

Calculating the Interval between Occurrences

With a long list of items in a worksheet, you may want to determine the last time a particular item appeared in the list. ...

Discover More

Default Font for Page Numbers

Page numbers are a common addition to documents, and a great aid to readers. If you want to easily format page numbers, you ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Enforcing a Do-Not-Use Word List

Got a list of words you don't want to appear in your documents? There are a number of ways that you can make sure they don't, ...

Discover More

Shortcut for AutoCorrect Dialog Box

There is no built-in keyboard shortcut that will display the AutoCorrect dialog box. This doesn't mean that there aren't a ...

Discover More

Superscripted Registered Trademark Symbol

Word, by default, includes an AutoCorrect entry that converts (r) to a registered trademark symbol. The problem is, the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

2016-07-30 04:02:49

Alberto

'This macro work with Office 2016
'--------------------------------


'Export all autocorrect entries
Sub ListTheAutoCorrectList()
Dim ACE As AutoCorrectEntry
Documents.Add
For Each ACE In Application.AutoCorrect.Entries
Selection.TypeText ACE.Name & vbTab & ACE.Value & vbCr
Next
With ActiveDocument.PageSetup.TextColumns
.SetCount NumColumns:=1
.EvenlySpaced = True
.LineBetween = True
End With
ActiveDocument.Paragraphs.TabStops(InchesToPoints(1.88)).Position = _
InchesToPoints(1.88)
End Sub

Sub AddToTheAutoCorrectList()
Dim r As Range, r1 As Range
Dim par As Paragraph, bo As Boolean
Dim pars As Paragraphs
Dim ACE As AutoCorrectEntry
Dim ACEs As AutoCorrectEntries
Dim ActD As Document

Set ActD = ActiveDocument
Set pars = ActD.Paragraphs
Set r1 = Selection.Range
Set r = Selection.Range
Set ACEs = Application.AutoCorrect.Entries

On Error Resume Next
For Each par In pars
If par.Range.End = ActD.Content.End Then Exit Sub
r1.Start = par.Range.Start
r1.End = r1.Start
r1.MoveEndUntil vbTab
r.Start = r1.End + 1
r.End = par.Range.End - 1
If Len(r1.Text) > 0 Or Len(r.Text) > 0 Then
reemplazo = ACEs(r1.Text).Value
Len_reemplazo = Len(reemplazo)
If Len_reemplazo <> 0 Then
bo = Repl(ACEs, r, r1)
Else
bo = True
End If
If bo Then
ACEs.Add r1.Text, r.Text
End If
End If
Next
End Sub

Private Function Repl(a As AutoCorrectEntries, _
r As Range, r1 As Range) As Boolean
If a(r1.Text).Value = r.Text Then
Repl = MsgBox("To replace " & UCase(a(r1.Text).Value) & _
" with " & UCase(r.Text) & " click OK", vbYesNo + _
vbQuestion, "REPLACE ENTRY?") = vbYes
End If
End Function

'For file with many duplicate entries
Sub AddToTheAutoCorrectListWithoutQuestion()
Dim r As Range, r1 As Range
Dim par As Paragraph, bo As Boolean
Dim pars As Paragraphs
Dim ACE As AutoCorrectEntry
Dim ACEs As AutoCorrectEntries
Dim ActD As Document

Set ActD = ActiveDocument
Set pars = ActD.Paragraphs
Set r1 = Selection.Range
Set r = Selection.Range
Set ACEs = Application.AutoCorrect.Entries

On Error Resume Next
For Each par In pars
If par.Range.End = ActD.Content.End Then Exit Sub
r1.Start = par.Range.Start
r1.End = r1.Start
r1.MoveEndUntil vbTab
r.Start = r1.End + 1
r.End = par.Range.End - 1
If Len(r1.Text) > 0 Or Len(r.Text) > 0 Then
reemplazo = ACEs(r1.Text).Value
Len_reemplazo = Len(reemplazo)
If Len_reemplazo <> 0 Then
bo = True
End If
If bo Then
ACEs.Add r1.Text, r.Text
End If
End If
Next
End Sub


2016-07-06 15:42:24

joe roe

love this idea, how can I prepare my data for this. I can make a comma separated file, but how do I add the paragraph after each entry


2015-04-10 12:49:26

Alec

I also loaded in this macro and it didn't work. I'm using Word within Office365 - maybe that makes a difference?


2015-04-01 19:46:07

Aboo

Hi. Can you write a macro that I can use in xcel. I can then assign the macro to a button. The text and replacement can be in separate columns. Then all one has to do is click on the button to activate the autocorrect update.
I am planning to use this for a language - non Latin based to Latin script transliteration method and the user who is not computer literate will find it easier to use. All they to do then is download the xcel file and click to update the autocorrect.
Thanks Aboo


2014-06-13 15:20:44

Chris

This works very well (thank you!) for regular text, but is it possible to make it work for formatted text?


2012-03-07 16:11:03

Paul Wray

Hi Allen,
I must be missing something. I copied your macro and inserted into VB for Office 2010. When I run it nothing happens. When I step through it, each line seems to execute, but nothing happens in the document (set up as specified) and no entries are inserted in AutoCorrect.

Can you help?

Thank you.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.