Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Cropping Graphics.

Cropping Graphics

by Allen Wyatt
(last updated March 21, 2016)

2

Once you place a graphic in your document, you may decide to crop it. Cropping means to cut off part of the graphic so it doesn't show in your document. To crop a graphic, follow these steps:

  1. Make sure the Picture toolbar is open. You can right click on the graphic and select Show Picture Toolbar if it is not.
  2. Click on the Crop tool on the Picture toolbar.
  3. Click on one of the graphic's handles with the mouse pointer.
  4. Drag the handle toward the center of the graphic, stopping when you have cropped the desired amount.
  5. You can turn off cropping by again clicking on the Crop tool.

You should realize that cropping a graphic in Word does not make any changes to the actual graphic. Instead, cropping means that you are simply telling Word how much of the original graphic you want displayed. If the graphic is embedded in the document, then cropping it is not a way to reduce file size because the full, complete graphic is still saved with the document. If you want to crop a graphic and reduce file size, then you will need to crop it in a graphics program (outside of Word) and insert the edited graphic in the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (393) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Cropping Graphics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Inserting Table Rows

Need to pop a few extra rows into a table? It is easy to do using the same tools you used to create the table in the first ...

Discover More

Character Limits for Cells

Excel places limits on how much information you can enter into a cell and how much of that information it will display. This ...

Discover More

Specifying Proper Case

If you need to change the case of letters in a cell, one of the functions you can use is the PROPER function. This tip ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Wrapping Text Around a Graphic

Place a graphic in your document, and you may want to make sure that your document text "wraps" around the edges of the ...

Discover More

Keeping Callouts Positioned

Using graphics to add callouts to your graphics is a common occurrence in Word. Here's how to stop all those graphics from ...

Discover More

Using Callouts

If you want to put comments in your document, you can use Word's built-in comment feature. Another way is to use callout ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

2012-03-29 07:59:44

mevr. voerman

Alas, I work with office 2000 and there is no compress possibility on the picture tab...


2012-02-06 09:54:20

Jennifer Thomas

Another way to delete the cropped areas is to right-click the picture | choose Format Picture. On the Picture tab, click Compress | ensure the option "Delete cropped areas of pictures" is checked.

At the top, choose whether to apply this to the selected picture or all pictures, then click OK.

This can result in siginicant file size reduction, depending on how much you cropped.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.