Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Text Case.

Changing Text Case

by Allen Wyatt
(last updated September 23, 2013)

You've probably had it happen to you: You get a document from the new temp down the hall (or the technically illiterate mid-level manager), and you need to get it ready for a presentation in ten minutes. When you open the document you see that EVERYTHING IN THE DOCUMENT IS SCREAMING AT YOU. All the text is in capital letters. Aaagghhh! You can't distribute the document in this format. Quick—what do you do?

Fortunately, Word allows you to quickly and easily change the capitalization (case) of text. All you need to do is follow these steps:

  1. Select the text you want to alter.
  2. Press Shift+F3. Word changes the case of the selected text.
  3. Continue pressing Shift+F3 until the case is the way you want it.

Using the Shift+F3 method allows you to cycle through three different case scenarios: ALL CAPS, all lowercase, and All Title Case. If you need greater control, then you need to use the menus. Simply select your text and then choose Change Case from the Format menu. Word displays the Change Case dialog box. (See Figure 1.)

Figure 1. The Change Case dialog box.

Note that the dialog box provides five different ways you can change the capitalization of your text. You can select the one that reflects what you want to do, and then click OK to have Word make the change. These are the choices in the dialog box:

  • Sentence Case. This option capitalizes the first letter of each sentence in the selection.
  • Lowercase. This option makes all the selected text lowercase.
  • Uppercase. This option capitalizes each letter in the selection.
  • Title Case. This option capitalizes the first letter of each word in the selection.
  • Toggle Case. This option switches the case of each letter in the selection: lowercase becomes uppercase and vice-versa.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (249) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Text Case.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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