Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Text Case.

Changing Text Case

by Allen Wyatt
(last updated June 7, 2018)


You've probably had it happen to you: You get a document from the new temp down the hall (or the technically illiterate mid-level manager), and you need to get it ready for a presentation in ten minutes. When you open the document you see that EVERYTHING IN THE DOCUMENT IS SCREAMING AT YOU. All the text is in capital letters. Aaagghhh! You can't distribute the document in this format. Quick—what do you do?

Fortunately, Word allows you to quickly and easily change the capitalization (case) of text. All you need to do is follow these steps:

  1. Select the text you want to alter.
  2. Press Shift+F3. Word changes the case of the selected text.
  3. Continue pressing Shift+F3 until the case is the way you want it.

Using the Shift+F3 method allows you to cycle through three different case scenarios: ALL CAPS, all lowercase, and All Title Case. If you need greater control, then you need to use the menus. Simply select your text and then choose Change Case from the Format menu. Word displays the Change Case dialog box. (See Figure 1.)

Figure 1. The Change Case dialog box.

Note that the dialog box provides five different ways you can change the capitalization of your text. You can select the one that reflects what you want to do, and then click OK to have Word make the change. These are the choices in the dialog box:

  • Sentence Case. This option capitalizes the first letter of each sentence in the selection.
  • Lowercase. This option makes all the selected text lowercase.
  • Uppercase. This option capitalizes each letter in the selection.
  • Title Case. This option capitalizes the first letter of each word in the selection.
  • Toggle Case. This option switches the case of each letter in the selection: lowercase becomes uppercase and vice-versa.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (249) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Text Case.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is 5 - 4?

2017-07-18 13:37:35



Loving your site and tips!

What would you suggest when changing to sentence case won't do the trick? Because if you have a name that you need to keep in capitals, that format will be gone. I have a long text and can't find the way to fix it unless I go step by step.


2016-11-26 14:46:54


in middle of word, how to toggle upper case to lower case word 2000

2016-07-15 09:49:26

Ted Duke

Word 2016: Or you can just click. In Home Tab, Font Group, Aa. Click on the . to the right of Aa. and choose from the drop down list.

2016-07-14 12:11:08

Sofia Moreno


As of today, July the 14th, 2016, your tip is still working !

I use Windows 10 and the only feature that doesn't work anymore is the menu you display in Figure 1. But the basic one does: Shift + F3.

Thank you, dear Allen Wyatt !

Best regards from Spain in Europe.
Saludos cordiales de

Sofia Moreno

SM Traducciones
Sofía Moreno de Cayeux de Sénarpont
Sworn Translator and Interpreter English–Spanish, by appt. from the Spanish Ministry of Foreign Affairs in 1991
Translator and Interpreter French, also from Portuguese and Italian

Member of ATIJC since 2006:

2016-06-13 08:57:07


Thank you so much for this small but very useful tip!

2015-11-23 05:38:02

ruben sarrion

Thanks a million!!! Just received a script to record and it was all in capitals which makes for terrible reading!

2015-10-21 05:06:39


In Microsoft Word which of the following is not an option in the Change Case Menu?
1- Title Case
2- Sentence case
3- Lowercase
4- Uppercase

2015-10-03 06:50:29


this command comes handy usually

2015-07-04 09:59:16

Ravi Rai

Thank you so much

2015-01-10 11:06:24

Harry Nguyen

I used to change case of text.

2015-01-09 15:47:30


Also in Word 2013, check off when you go to Find/Replace "Use Wildcards."

2014-11-16 12:51:12


Thanks for the quick help,

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