Written by Allen Wyatt (last updated November 13, 2021)
This tip applies to Word 97, 2000, 2002, and 2003
Many people use the Format Painter tool to copy formatting from one place to another in a document. Unfortunately, using the Format Painter requires that you take your hands off the keyboard and use the mouse—a process that is anathema to many people who would rather use the keyboard for all their tasks.
In reality, Word does provide simple keyboard commands for copying and pasting formatting. The shortcut for copying formatting is Ctrl+Shift+C and the shortcut for pasting is Ctrl+Shift+V.
If you place the insertion point into a paragraph or select the entire paragraph, then Ctrl+Shift+C copies the formatting of the entire paragraph. This includes Bullets & Numbering, spacing, indentation, style, character formatting that's shared by most characters, etc. If you select a short text selection (perhaps one or two words) without selecting the end-of-paragraph marker, then Ctrl+Shift+C only copies character formatting (bold, italic, underline, etc.).
The keyboard commands to copy and paste formatting are actually more powerful than the Format Painter tool. With the keyboard, you can copy formatting, perform numerous other actions, and still paste the formatting anywhere into an open document as many times as you want. So long as you don't copy different formatting, the same formatting will be ready to paste for the entire Word session. You can think of it as copying formatting to the Clipboard, even though the Windows Clipboard really isn't involved.
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2022-03-02 04:32:25
AbdulHakim Maina
What a wonderful tip, Allen! You just saved my hair (I was about to pull some of it off).
My Word 2016 doesn't allow me to lock the format painter by double-clicking the button on the toolbar, so I've been having to click the format painter button multiple times.
This tip definitely saves me the time and effort, and as you quite rightly mentioned, the shortcuts are actually superior to the button as they can be used at any time to paint the last copied format.
Thank you very much once again.
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