Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Reference to a Range of Endnotes.
Michael Smith is working with a client's document that uses endnotes extensively. At times there may be multiple endnote references at a given point in the document. These are shown in Word as, for example, (3,4,5,6). Michael's client would prefer that the reference show as (3-6), showing the range of endnotes rather than an individual enumeration of each endnote.
It is not very common to have multiple endnote references at the same point in a document, therefore it is not surprising that Word does not have an option to list endnote references by range. In fact, style guides take pains to point out that multiple note references at the same location should be "rigorously avoided" (Chicago Manual of Style, Fifteenth Edition, 16.34 and 16.37).
If the client still insists on having multiple endnote references at a single location, one solution is to select the intermediate references in the range, format them as hidden text, and then add a dash. For instance, you could select ",4,5," from the references "3,4,5,6", format the selection as hidden text, and then add a dash to provide the result of "3-6". If you have quite a few such operations to perform in your text, you can automate it slightly by using the following macro:
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Sub RefListToRange()
Selection.Font.Hidden = True
Selection.Collapse (wdCollapseEnd)
Selection.TypeText Text:="—"
End Sub
Select the portion you want to hide (such as ",4,5,") and the macro does the hiding and adds the dash.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (211) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Reference to a Range of Endnotes.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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2018-12-26 10:03:51
suzi
tnx for this valuable tip, and another question:
how does it possible if we are typing in a table? right clicking on selected text there is not "font" in the pop up menu
i need your appreciated guidance as soon as possible
tnx alot
suzi
suzan_traditonalgirl@yahoo.com
2015-05-15 17:33:48
Divya Jha
really dis site helpef out 2day 4 my late nyt preparation 4 xamss...dis site act like a boon for me;-)
2014-07-03 18:36:47
Nikkie
How do I format the selection as hidden text? Where to add the Macro?
2013-10-24 17:43:11
Tom D
This is great. It is exactly what I needed. I never knew about hidden text in Microsoft Word.
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