Fonts in the Font Drop-Down List

Written by Allen Wyatt (last updated October 28, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


When you add a font to Windows, that font shows up in the Font drop-down list on the Formatting toolbar, ready for you to use. The Font drop-down list is interesting because it doesn't list just the fonts available, but also includes a MRU list of the fonts you've used.

If you click the down-arrow at the right side of the Font list, you'll see what I mean. Just before the alphabetic listing of fonts, Word has up to ten fonts listed. These font names are separated from the regular alphabetic list by a horizontal bar in the list. They represent the fonts you most recently used in your formatting.

The MRU list in the Fonts drop-down list cannot be changed or controlled. In other words, you can't dictate how many fonts are listed there, nor can you specify what fonts should be there. The only way to change the list is to actually use the fonts.

Testing has shown that you can't even affect the Fonts list MRU by using macros. You might think that if you change the font of a text selection using a macro that the font name would appear in the Fonts list MRU. This is not the case; the only fonts that show up there are those that are actually selected using the drop-down list.

If you want to have a subset of your fonts available (perhaps the same few you use over and over again) and you don't want to rely on the Fonts list MRU, then you should consider creating your own Fonts toolbar. (Other issues of WordTips explain how to create toolbars; you just need to add the desired fonts to the toolbar.)

One caveat to changing the Fonts list MRU is that you can turn it off completely. Doing so, however, involves making some changes to the Windows Registry. You can find more information about how to disable the Fonts list MRU at this Microsoft Knowledge Base article:

The article indicates that it applies only to Word 2000, but the Registry fix it describes will actually work in all subsequent versions of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (149) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is 4 + 6?

2020-02-29 11:03:57

William Lee

How to Create User Styles and Add Resident Standard Fonts in WORD 2000

NOTE: Our “Corporate Standard” Word Document is A4, with 0.7” margins on all 4 sides, TNR 12 pt Font; If you can’t get the to “remember” those settings in Office 2010, then revert back to some software that actually works, perhaps something like Word 2000;


WORD 2000 restricts the “Embedded Top Choices” for Fonts to either 4 or 5 Fonts depending on your Service Pack, and etc.; So, in the Font Pull-Down Menu in the top toolbar, you will normally see only the following “Top” choices:
(a.)Times New Roman; (b.)Courier New; (c.)Arial; and (d.)Tahoma…

Again WORD limits you to just 4 or 5 Fonts, which will stay permanently on the top of the Font Pull-Down list… So, how did I do this? - - (..and make it “stick”?)

This is done by adding “User-Defined-Styles”, saving the new styles under “”, and saving at least one DOC file after each change - -

In this tutorial, I will show you how to add a “User-Defined-Style” - -

1.)Go to Format, Style - -

2.)Select “User-Defined-Styles” from the lower left drop-down, then click “New”

3.)Select ”New”, then Rename “Style1” to “Style5-Greg’s Hand”, (i.e., rename to whatever Font you are adding…) then from within the bottom of the dialogue box, pull-down “Format”, select “Font”, scroll down to “Greg’s Hand”, select that font, select “Regular” (Unless you want “Bold” or “Italics”) then keep the standard 12 pt size unless you want to change Font size, then click OK to close the Font sub-dialogue box, then click “Add to Template”, then select the “OK” button at the bottom of the dialogue box, then click “Apply” as you exit the main “User-Defined-Styles” dialogue box. - - Note that this method of selection preserves all other features of the “Normal Paragraph” and the “”, so you still have A4 paper size, and 0.7-inch margins on all sides…

4.)You are pretty much done… However, to make sure that this New “User-Defined-Style” is “saved” in the “”, go to “File”, then “Save As”, and another useless empty Doc like “Doc12.doc”, will be added to your “My Documents” directory.

5.)Test - - Close Word, and then clear tags, registry, clipboard, etc. by cleaning with CC Cleaner or whatever you use; Reboot your computer, Open WORD 2000, pull down the “Font” selection from the top toolbar, and you should see that you have added yet another “permanently-on-top” Font, by adding a “User-Defined-Style” - -

Note also that the New “User-Defined-Styles” can contain different Font sizes, etc. - -

This concludes this tutorial. This was only a test. If this were a real tutorial, if would have been presented to you in Comic Book format with a MIL-SPEC reference number and your instructor would have been shouting obscenities at you…

© IronWorker Productions, a wholly-owned division of CatFish Enterprises, an unregulated and unregistered and largely illegal sole proprietorship. Void where prohibited, prohibited where void, some restrictions may apply, your mileage may vary.

(..Note : Unfortunately, I can't show the screen snap images to you in this "comments" box. Write to me, and I'll send the instructional DOC file to you..)

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