Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Fonts in the Font Drop-Down List.

Fonts in the Font Drop-Down List

by Allen Wyatt
(last updated April 1, 2017)

When you add a font to Windows, that font shows up in the Font drop-down list on the Formatting toolbar, ready for you to use. The Font drop-down list is interesting because it doesn't list just the fonts available, but also includes a MRU list of the fonts you've used.

If you click the down-arrow at the right side of the Font list, you'll see what I mean. Just before the alphabetic listing of fonts, Word has up to ten fonts listed. These font names are separated from the regular alphabetic list by a horizontal bar in the list. They represent the fonts you most recently used in your formatting.

The MRU list in the Fonts drop-down list cannot be changed or controlled. In other words, you can't dictate how many fonts are listed there, nor can you specify what fonts should be there. The only way to change the list is to actually use the fonts.

Testing has shown that you can't even affect the Fonts list MRU by using macros. You might think that if you change the font of a text selection using a macro that the font name would appear in the Fonts list MRU. This is not the case; the only fonts that show up there are those that are actually selected using the drop-down list.

If you want to have a subset of your fonts available (perhaps the same few you use over and over again) and you don't want to rely on the Fonts list MRU, then you should consider creating your own Fonts toolbar. (Other issues of WordTips explain how to create toolbars; you just need to add the desired fonts to the toolbar.)

One caveat to changing the Fonts list MRU is that you can turn it off completely. Doing so, however, involves making some changes to the Windows Registry. You can find more information about how to disable the Fonts list MRU at this Microsoft Knowledge Base article:

http://support.microsoft.com/kb/199785

The article indicates that it applies only to Word 2000, but the Registry fix it describes will actually work in all subsequent versions of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (149) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Fonts in the Font Drop-Down List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Alphabetic Column Designation

Want to know the letters assigned by Excel to a particular column? Excel normally deals with column numbers, but you can ...

Discover More

Using a Formula to Replace Spaces with Dashes

If you need a formula to change spaces to some other character, the SUBSTITUTE function fits the bill. Here's how to use it.

Discover More

Sorting IP Addresses

If you keep track of IP addresses in an Excel worksheet, you probably already know that it is difficult to sort those ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Overlining Characters

Want to add an overline above a character or two in your document? There are several ways you can try, as described in this ...

Discover More

Animating Your Text

Want to make your text shimmer and dance on the screen? Depending on your version of Word you can easily add snazzy ...

Discover More

Automatically Using Smart Quotes

As a way to make your documents look more professional, Word can utilize "smart quotes" for both quote marks and apostrophes. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.