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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using a Macro to Change the Formatting of All Instances of a Word.
It is not uncommon to use repeating design elements in a document. For instance, you may want all occurrences of a particular word to appear in bold italics, at a certain point size. While you can certainly do the formatting by hand, it is much more efficient to allow a macro to do the work for you. By handling the formatting in this way, you don't need to worry about remembering how the word should appear. This macro, FormatWords, is an example of such a macro.
Sub FormatWords() Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = "Warning!" .Replacement.Text = "" .Replacement.Font.Bold = True .Replacement.Font.Italic = True .Forward = True .Wrap = wdFindContinue .MatchWholeWord = True End With Selection.Find.Execute Replace:=wdReplaceAll End Sub
When you run this macro, it searches for all occurrences of the word Warning (followed by an exclamation point) and changes the formatting on it so the word is bold and italics.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1762) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using a Macro to Change the Formatting of All Instances of a Word.
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