Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using a Macro to Change the Formatting of All Instances of a Word.
It is not uncommon to use repeating design elements in a document. For instance, you may want all occurrences of a particular word to appear in bold italics, at a certain point size. While you can certainly do the formatting by hand, it is much more efficient to allow a macro to do the work for you. By handling the formatting in this way, you don't need to worry about remembering how the word should appear. This macro, FormatWords, is an example of such a macro.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Sub FormatWords()
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = "Warning!"
.Replacement.Text = ""
.Replacement.Font.Bold = True
.Replacement.Font.Italic = True
.Forward = True
.Wrap = wdFindContinue
.MatchWholeWord = True
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub
When you run this macro, it searches for all occurrences of the word Warning (followed by an exclamation point) and changes the formatting on it so the word is bold and italics.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1762) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using a Macro to Change the Formatting of All Instances of a Word.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Word can understand many different measurement units. One common unit understood by Word is the pica, described in this tip.
Discover MoreWant to know exactly how far something on the ruler is from the left and right margins of your document? It's easy to ...
Discover MoreWord allows you to format a paragraph so that it extends into the left margin of the document. This is done by setting a ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-06-20 15:20:54
Peter
the 1 page word format is converted in 2 page, while generated using macro. Can somebody guide me how to handled the word page layout in macro
2016-04-05 22:44:50
Yogesh
Hi
I want to open a word document through excel macros and wants to format opened word document using single click.plz help me
2015-10-26 01:57:45
jason
something got corrupt on my word 2003 file.
i lost all my "heading" 1, 2,3.
Is there a way that i can change all the
Normal + Arial, (Latin) 16 pt, (Latin) Bold
into
"heading 1"
thank you
jason
jsvlad@gmail.com
2015-08-26 22:59:50
priya
Hi,
I need a macro to format the document. MY requirements are:
body text: Font size:10.5, style: Arial
Headings: Font size:11, style: Arial.
Kindly help me in this.
2014-11-05 15:52:50
Paul Hanson
Yes, you can use this macro to replace several words. See my blog for a complete write up as posting as a comment seemed like I was writing too much. http://prhmusic.blogspot.com/2014/11/character-styles-revisited.html
2014-11-03 07:34:45
Rasmus
Hi.
Can I use this macro to make several different words in bold?
Best Regards Rasmus
2014-09-25 19:59:47
Beth
OK. I figured it out. One needs to use .Wrap = wdFindStop instead of .Wrap = wdFindContinue
2014-09-25 18:44:16
Beth
I have used this same macro (recorded using macro)for years, only recently switching to WORD 2013.
I usually only want to use it within selected text. Sometimes it will do this, but now it won't. It changes all instances within the document.
Do you have any insight into this?
2014-05-15 11:48:45
awyatt
David: You need to do a wildcard search. Display the Replace tab of the Find and Replace dialog box (Ctrl+H), then make sure the Use Wildcards check box is selected.
Put this in the Find What box: (<i>)(?*)(</i>)
Put this in the Replace With box: 2
With the insertion point still in the Replace With box, click Format | Font and set the font to italics.
Click Replace All. All done!
2014-05-15 10:31:57
David
Allen,
Thanks for the help. I'm going to try to work with what you've got here to hone in on what I need. I'm working in Microsoft Word on an old .XML file for an e-book. We're using a new conversion method and I have to go through and remove all the old XML mark ups and replace them with the new ScribeNet mark up (SCML). One of the things I frequently must do is find words between <i> and </i> and italicize the words between these tags, then delete the tags.
So I understand that this macro shows how to find a certain word, but what I need is for the macro to find <i>, then italicize everything AFTER <i> until it comes to </i>. I'm sure there's a way to do it, but I don't know how. Any suggestions on where I might learn more about how to do this? I don't think CodeCademy.com offers Visual Basic.
2013-02-06 14:42:46
Tanya Harvey
Thank you for this Allen. I recorded a script for changing several words in italicized copy back to regular. The script simply didn't work because it didn't include what change in format I wanted. I added ".Replacement.Font.Italic = False", based on your sample above, and now it works perfectly. I don't know why the recorder didn't create the correct script, but I'm happy now and learned something new.
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments