Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using a Macro to Change the Formatting of All Instances of a Word.

Using a Macro to Change the Formatting of All Instances of a Word

by Allen Wyatt
(last updated October 13, 2018)

It is not uncommon to use repeating design elements in a document. For instance, you may want all occurrences of a particular word to appear in bold italics, at a certain point size. While you can certainly do the formatting by hand, it is much more efficient to allow a macro to do the work for you. By handling the formatting in this way, you don't need to worry about remembering how the word should appear. This macro, FormatWords, is an example of such a macro.

Sub FormatWords()
   Selection.Find.ClearFormatting
   Selection.Find.Replacement.ClearFormatting
   With Selection.Find
        .Text = "Warning!"
        .Replacement.Text = ""
        .Replacement.Font.Bold = True
        .Replacement.Font.Italic = True
        .Forward = True
        .Wrap = wdFindContinue
        .MatchWholeWord = True
   End With
   Selection.Find.Execute Replace:=wdReplaceAll
End Sub

When you run this macro, it searches for all occurrences of the word Warning (followed by an exclamation point) and changes the formatting on it so the word is bold and italics.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1762) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using a Macro to Change the Formatting of All Instances of a Word.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Symbols

Using the Character Map to insert symbols in Excel.

Discover More

ISO Week Numbers in Excel

Work in an industry that uses ISO standards when it comes to working with dates? You'll love the formula in this tip ...

Discover More

Inserting a Break with a Macro

Inserting a break in your document is easy. You may think that inserting one using a macro is more complex, but it isn't. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Setting the Wrapping Default for Objects

Want to have objects such as text boxes and shapes always appear using some formatting you like? Here are some ideas on ...

Discover More

Two Page Numbering Schemes in the Same Document

Word is great at numbering pages if you only need a single, consistent numbering scheme through the document. If you need ...

Discover More

Sign-in Sheets

Printed sign-in sheets are a staple at many meetings and seminars. Word can create them lickety-split just by using a few ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.